Part-Time OPS or UF Student Fiscal Assistant, UF/IFAS Extension Business Services
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Job no: 535367
Work type: Temp Part-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support
Department:60050000 - AG-EXTENSION ADMINISTRATION
| Classification Title: |
OPS - Special Project Clerical
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| Job Description: |
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Purchasing/Fiscal Responsibilities:
- Prepare and upload invoice(s) into UF system. Process carts & sort unassigned queue in MyUFMarketplace. Monitor duplicate payments, as well as check payments for completion.
- Assist the Accounting Manager with the transaction log spreadsheet. Record, review, and update purchases daily.
- Inventory and purchase office supplies for UF/IFAS Extension Business Services. May coordinate this effort with other colleagues.
- Triage emails between IFAS Extension Business Services and other departments throughout the state.
- Process Agreements and Contracts using Intake Forms in MyUF Marketplace with oversight from Accounting Manager. Additional follow-up required.
- Enter Transaction details for reconciliations. Assist with reconciliations.
Administrative Duties:
- Assist with updating Space Inventory and Allocations.
- Triage new assets. Mail UF decals to departments throughout the state.
- Monitor, maintain, and file State Vehicle records electronically, including Vehicle Use Records, annual inspections, and Driver’s Licenses.
- Deliver Deposits to Treasury Management.
Additional duties/projects as assigned:
- Process Journal Entries with information provided by Accounting Manager.
- Work in coordination with other office staff to make sure office is always covered. Consisting of answering the phones, relaying messages, greeting visitors, and/or providing directions.
- Special projects as assigned.
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| Expected Salary: |
$15-$18/hourly, commensurate with experience
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| Minimum Requirements: |
The department is seeking an energetic, professional, and dedicated individual. The ideal candidate will be dedicated to assisting UF/IFAS Extension Business Services’ Fiscal/Financial Team with daily tasks and projects. Good interpersonal and communication skills. Ability to work in team setting and manage multiple tasks by prioritizing. Basic knowledge of spreadsheets, word processing/presentation/email systems. Examples: Microsoft TEAMS, Word, Excel, Power Point, Adobe, Outlook.
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| Preferred Qualifications: |
Knowledge of my.ufl and Fiscal procedures.
Ability to work with account reconciliation processes.
Interact with faculty, administrators, staff, and students in a professional manner.
Proficient in data management systems, spreadsheets, word processing/presentation/email systems. Examples: UF systems, Microsoft TEAMS, Word, Excel, Power Point, Adobe, Outlook.
Comfortable working with office practices and procedures, principles and techniques of effective verbal and written communications, and basic arithmetic.
Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
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| Special Instructions to Applicants: |
Applicants must apply via Careers at UF. To be considered for this position, please include a Cover Letter, most recent resume, and a minimum of two professional references.
Office is open 8AM-5PM Monday – Friday, working part-time, for 20 hours per week.
If a currently enrolled UF Student is selected for this position, they must follow the UF Student Employment rules.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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| Health Assessment Required: |
No |
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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