OPS - Special Project

🔹 Financial Processing & Compliance

• Approve and review procurement card (P-card) transactions in PeopleSoft
• Ensure account balances are sufficient and follow up on overdue receipts
• Resolve system or vendor issues and initiate dispute processes when necessary

🔹 Invoice & Payment Management

• Review invoices for accuracy and compliance before processing payments
• Work with faculty and supervisors to obtain necessary approvals and documentation
• Coordinate with Disbursements to resolve system/vendor issues

🔹 Financial Recordkeeping

• Enter approved P-card transactions and invoices into the Shadow System
• Maintain accurate financial records for reporting and auditing purposes

🔹 Asset & Inventory Tracking

• Track purchases that meet asset criteria and update the MyAssets database
• Collaborate with IT to conduct annual inventory assessments

🔹 Administrative Support

• Serve as a secondary receptionist, greeting visitors and assisting with inquiries
• Maintain business process documents to ensure they are current
• Conduct periodic inventory checks for phones and billing records
• Collect rent payments and update housing records

$18.00 hourly commensurate with education and experience

Benefits:

The University of Florida offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Build your retirement with the FICA Alternative Plan and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. Optional insurance plans such as life, disability, legal and accident insurance are also available.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various business and retailers!

Explore UF’s benefit options here: OPS Benefits

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Proficiency in Microsoft Excel and Outlook
• Strong organizational and time-management skills
• Excellent customer service and communication abilities
• Familiarity with UF financial policies and procedures (a plus)

 In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.