| Job Description: |
The Department of Health Outcomes & Biomedical Informatics (HOBI) in the College of Medicine is recruiting an Accounting Specialist to serve as the primary fiscal point of contact. This position supports the financial operations of both the Department of HOBI and the Institute for Child Health Policy, overseeing and assisting with the processing of $12 million in procurement, travel, and journal transactions.
Key responsibilities include managing aspects of post-award grant administration, assisting the Assistant Director of Finance with budgeting, and ensuring compliance with University, State, and Federal regulations. The role requires a strong understanding of financial policies and procedures within the University, College of Medicine, and affiliated centers and institutes.
The ideal candidate is a self-starter with a strong capacity for hard work and extensive knowledge of University, College of Medicine, and Center & Institute policies and procedures. They should be proficient in PeopleSoft Financials, myUF Market, and UFGO/Concur. Experience in post-award grant administration, along with strong analytical skills and a solid understanding of financial compliance, is also important.
More About This Role
Procurement
- Serve as primary department approver and oversee Department fiscal staff entry of purchase requests, requisitions and purchase order, and invoice payment.
- Assess Department request and assign correct funding source, as well as review for accuracy, allocability and allowability.
- Coordinate with the research team on contracts/agreements for procurement needs.
- Organize and oversee the tracking of contract/agreements to ensure deliverable terms and payment schedules are being met.
- Serve as fiscal contact for Wizehive operations and troubleshooting with Department Application Programmer.
Travel and PCards
- Act as Department approver of fiscal transactions in UFGO/Concur, reviewing for accuracy, allocability, and allowability.
- Serve as point of contact for resolving issues and answering travel-related questions from faculty and staff.
- Stay up to date on procedures and communicate changes to fiscal staff.
- Assist faculty and staff in processing travel and PCard transactions during high-volume periods.
Cross College Payroll Funding (PDRR)/Payroll Distribution Oversight
- Assist in processing department PDRR/payroll distribution needs and requests from the Assistant Director of Finance.
Supervision of Fiscal and Accounting Processes
- Uses Wizehive system to aid collection of documents, approvals, determine funding sources.
- Work to improve current processes and find efficiencies in processing times for fiscal transactions.
- Review, approve, and maintain recordkeeping for human subject payments.
- Process journal entries for various expense and revenue transactions.
- Collaborate with Department Assistant Director of Finance and Director of Administrative Services to meet all fiscal department needs.
Reconciliations and Reporting
- Review PCard and Travel Aging reports, MyUFMarketPlace aging or overdue reports, and transactions placed on contingent sources.
- Coordinate with fiscal staff to reconcile all monthly transitions in a timely manner and resolve any issues arising from these reconciliations.
Training/UF Directives & Procedures:
- Attend UF training courses to maintain up-to-date knowledge of policies and procedures.
- Ensure the Department adheres to University Financial and Accounting Directives and Procedures and that all fiscal activities comply with UF Purchasing policies.
About the Department of Health Outcomes and Biomedical Informatics
The Department of Health Outcomes and Biomedical Informatics (HOBI) at the University of Florida is dedicated to groundbreaking research that bridges clinical trials and health data analytics to transform patient and population health. With over $30 million in research funding for FY24 and more than 200 active research projects, HOBI is at the forefront of clinical research and biomedical informatics. Our faculty—comprising experts in health services research, epidemiology, biomedical informatics, economics, psychology, and more—lead initiatives in health promotion, policy evaluation, health disparities, data analytics, and implementation science. We collaborate across divisions and work with national organizations to drive forward scientific discovery that shapes healthcare policy and practice.
Located in the heart of the University of Florida campus, the Department is housed in the cutting-edge Malachowsky Hall for Data Science and Information Technology, a multidisciplinary space that brings together the College of Medicine, College of Engineering, and College of Pharmacy to foster collaborative, data-driven research.
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| Special Instructions to Applicants: |
To be considered, please apply through Careers at UF and upload the following documents with your application:
This is a time-limited position.
If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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