| Job Description: |
The University of Florida College of Medicine is seeking a highly organized and detail-oriented HR Generalist II to support graduate programs, including residents, graduate assistants (GAs), and external rotators. As a key member of the HR team, you will ensure compliance and accuracy in HR processes, serve as the primary approver for graduate program transactions, and provide onboarding, payroll processing, and administrative support. Join our dynamic HR team and make an impact in one of the nation’s top public universities.
About This Role
HR Transaction Oversight and Compliance
- Serve as the Level 1 approver for graduate programs, ensuring accuracy and compliance for hires, job actions, extra duty, and terminations.
- Approve and oversee termination files for residents.
- Provide guidance and oversee Training Resident Number (TRN) renewals, ensuring proper documentation and processing.
- Support HR audits and ensure accurate uploads of medical diplomas and other documentation into relevant systems.
- Oversee compliance with visa and training requirements, including J-1 Visa regulations and PGY-1 program restrictions.
Onboarding Coordination
- Oversee onboarding processes for residents, Graduate Assistants, and external rotators, ensuring timely collection and processing of required documentation.
- Monitor I-9 verification and conduct follow-ups with departments to ensure compliance.
- Monitor compliance for foreign national hires, providing guidance to departments and new hires as needed.
- Collaborate with departments to address missing or incomplete paperwork, training records, demographics, and other onboarding elements.
Payroll and Program Administration
- Manage payroll distributions, including processing HR600 forms for Residents as Teachers and incidental payments for PGY-1s.
- Oversee meal allowances for residents.
- Enter and process Graduate Assistant tuition waivers.
- Audit payroll allocations and funding lines for accuracy, collaborating with departments to address discrepancies.
Support and Special Projects
- As needed, assist the Transaction Center team during high-volume periods by supporting data entry, ePAF processing, and other HR tasks.
- Maintain records for courtesy residents and external rotators, ensuring system data accuracy.
- Collaborate on special projects related to process improvement, compliance initiatives, and operational efficiency within graduate programs HR.
- Provide phone coverage as needed during receptionist absences.
- Welcome visitors and assist with inquiries when the receptionist is unavailable.
About COM-HR
The Office of Human Resources at the University of Florida's College of Medicine is dedicated to supporting the College's mission by providing comprehensive HR services to faculty, staff, and students. COM-HR focuses on fostering a collaborative and inclusive work environment, enhancing employee engagement, and driving strategic HR initiatives. Our team works closely with department leaders to address HR needs, streamline processes, and promote professional development. With a commitment to excellence and innovation, COM-HR plays a vital role in advancing the College’s goals and supporting its world-class research and clinical programs.
For more information about COM-HR and its services, visit COM-HR.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to Secure Your Future
- Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
- Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development, including leadership development and LinkedIn Learning, amongst other opportunities)
- Tuition Assistance (UF Employee Education Program)
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About the City of Gainesville
Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.
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