Academic Program Specialist III

Apply now Job no: 533841
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support
Department:16660000 - LS-EUROPEAN STUDIES

Classification Title:

Academic Program Specialist III
Job Description:

The Associate Director (AD) of the Center for European Studies (CES) oversees grants management, reporting, program evaluation, and serves as the coordinator for the Foreign Language and Area Studies (FLAS) program. Key responsibilities include managing programming and internal grants to align with grant narratives, providing budget oversight with the fiscal coordinator, organizing grant reporting, overseeing data collection for reporting, and coordinating program evaluation. The AD supports pre-testing new grant ideas and contributes creatively to revising grant narratives, particularly during the NRC/FLAS renewal process. In collaboration with the CES Director, the AD explores new grant and advancement opportunities and manages the Center’s internal grant cycles for graduate students and faculty. Additionally, the AD works closely with CES staff in outreach, fiscal oversight, and academic compliance with grant requirements. The primary duties for this position include but are not limited to: 

Grant Management - Responsible for development, oversight, and management, including programmatic and fiscal aspects and program evaluation.  

  • Office and Operational Leadership: Overseeing CES daily operations, managing office functions, and ensuring efficient workflow. 

  • Strategic Planning and Execution: Supporting the Director in long-term strategic planning, overseeing coordination of special projects, and ensuring alignment with CES’s overall goals. 

  • Communication and Liaison Role: Acting as a representative for CES, maintaining communication with internal and external stakeholders, ensuring collaboration across campus units.  

  • Grant Proposal, Submission and Renewal Oversight: Assisting in the development and submission of grant proposals, overseeing preparation of budgets, and collaborating with the CLAS Research Office. 

  • Grant Reporting, Compliance and Program Evaluation: Managing reporting requirements for all CES grants, including overseeing financial and narrative aspects, and program evaluation while ensuring compliance with the University and sponsor guidelines. 

  • Financial Oversight of Grants: Overseeing the fiscal management of grant-funded activities, including oversight over budget monitoring, spending, and adherence to grant requirements. 

  • Internal Grant Management: Managing Center’s internal grant cycles for graduate students and faculty, including travel grants, course development and enhancements grants, European Studies Workshop grants, etc. 

FLAS Coordinator - Responsible for the development, oversight, and management of FLAS fellowship. Advises graduate and undergraduate students on FLAS fellowships. Markets and expands awareness of FLAS on campus, submits grant reports, and ensures compliance with all FLAS requirements. 

  • FLAS Administration: Managing recruitment, application, selection, and communication processes for the FLAS fellowship program. 

  • Student and Faculty Communication: Acts as a liaison between students, faculty, and external partners to ensure that the fellowship’s academic and compliance requirements are met. 

  • Financial Management of FLAS: Administers tuition waivers, oversees tracking budgets, and ensures proper use of funds in compliance with FLAS guidelines. 

  • FLAS Outreach: Markets and expands awareness of FLAS on campus through initiatives including developing and hosting information sessions for students, advising appointments, and via outreach to faculty and departments to raise awareness of FLAS.  

CES Program Management – Responsible for development and oversight of CES programs and initiatives. 

  • Staff Supervision and Development: Leads the outreach, fiscal and administrative staff, sets goals, conducts performance reviews, and promotes professional growth. 

  • Program Development: Coordinates with CES staff on the development of new academic and outreach programs at the local, regional, and national level.  

  • Departmental Oversight: Engages in close collaboration and oversight of activities of administration and staff. 

  • Partner Collaboration: Expands and builds collaborations across campus and the community to raise awareness of CES activities and funding opportunities.
Expected Salary:

The salary is $69,000 – $78,000, commensurate with qualifications and experience.  

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave. 
Minimum Requirements:

Master’s degree and three years of relevant experience; or an equivalent combination of education and
experience.
Preferred Qualifications:

• Degree or certificate in European Studies or a related area of study.
• Graduate degree with a focus on humanities.
• Experience managing federal and international grants, particularly in the humanities or social
sciences.
• Strong organizational and administrative skills, with experience in program management.
• Excellent communication skills, both written and verbal, with a proven ability to engage diverse
audiences.
• Experience in developing and managing study abroad programs.
• Familiarity with K12 outreach programs.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and contact information of at least three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No.

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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