Academic Assistant II

High school diploma or equivalent and three years of relevant experience.

Join the University of Florida’s School of Physician Assistant Studies as our Didactic Year Assistant!

The School of Physician Assistant Studies (SPAS) is seeking an Academic Assistant II to serve as the Didactic Year Assistant, supporting the first year of the Physician Assistant (PA) program. In this role, you will provide advanced administrative and programmatic support to ensure smooth operations of the didactic year, working closely with the Director of Didactic Education, Didactic Coordinator, and course directors.

As the Didactic Year Assistant, you will coordinate semester schedules, exams, and evaluations; manage Canvas courses and course materials; enter grades; and serve as a point of contact for didactic students. You’ll also oversee credentialing for first-year students, support orientation activities, maintain program records, and assist with student services.

If you enjoy organizing academic programs, supporting students and faculty, and contributing to the success of future healthcare providers, this role offers an exciting opportunity to make an impact at the School of Physician Assistant Studies. 

More About This Role

Academic Administrative Support
• Coordinates semester schedules and lecturers with the Director of Didactic Education, to include scheduling of learning activities, exams, etc.
• Advises students of policies and procedures related to the didactic year of the PA Program.
• Coordinates textbook adoption information for all courses including gathering information from course directors.
• Administers faculty evaluations for didactic courses on behalf of the course directors
• Enters first year PA student grades into UF grading system on behalf of the course directors.
• Assists with upkeep of electronic student academic records, academic program records, taking minutes at academic related meetings.
• Requests lab supplies and assists with Material & Supply fees budget development.

Course Support
• Develops and maintains Canvas courses for 1-2 lecture based courses per semester based on guidance from course director(s).
• Completes tasks for 1-2 lecture based courses per semester.  Tasks include posting syllabi, schedules, lecture materials, assignments, and notifications.
• Drafts, edits, and maintains student informational documents for the Director of Didactic Education and Course Directors such as course syllabi and other course related documents in alignment with SPAS policies.
• Provides administrative support for  the Director of Didactic Education.
• Provides back-up for PA School course coordinators.

Student Services
• Oversees student credentialing necessary for the didactic year .
• Point of contact for didactic student inquiries; assists as appropriate or triages inquiries to appropriate contact.
• Tracks attendance and absence requests for Didactic Year courses.
• Assists with new class orientation.

Other Duties as Assigned
• Other duties as assigned by PA school leadership.
• Collaborates with COM Event Manager and participates in PA events.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages include over 10 paid holidays, as well as paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

About Gainesville, Florida

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

$19.50 - $21.00 per hour; commensurate with education and experience.

High school diploma or equivalent and three years of relevant experience.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), Google/G-Suite, Windows Platform.
• Experience with learning management and/or evaluation systems (e.g. Canvas, Qualtrics).
• Be willing to learn new programs and systems.
• Strong organizational and detail-oriented abilities to assess accuracy and quality of work.
• Ability to manage multiple projects and deadlines with minimal supervision.
• Exhibits intellectual curiosity and critical thinking skills.
• Communicates clearly and professionally with faculty, staff, and visitors – in person, via written communications, and on the telephone.

To be considered, please upload the following documents with your application:

• Cover Letter
• Resume
• Contact information for three professional references

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veteran's Preference Page for more details.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date