Business Admin Specialist I
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Job no: 537334
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:29050100 - MD-MEDICINE-ADMINISTRATION
| Classification Title: |
Business Admin Specialist I
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| Classification Minimum Requirements: |
High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.
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| Job Description: |
This position is located in the Department of Medicine Administrative Office. The position works in the shared services team processing fiscal transactions for all types of funds, include purchase orders, purchasing card (p-card), invoices, journal entries, reimbursements, travel, and Faculty Clinical Practice Association (FCPA) transactions.
Essential Functions;
Responsible for processing fiscal transactions (on the shared service team), including p-card transactions, invoices, reimbursements, journal entries, requisitions, travel, and FCPA transactions.
Responsible for checking daily reports for budget exceptions, contacting division staff concerning the exceptions, and helping to decide what corrections are necessary. Process the necessary changes to clear all errors.
Responsible for maintaining personal contact with the Health Center and University Purchasing. Instruct divisional staff on new state and university rules, regulations, policies, and procedures. Keep all necessary training up to date. Maintain a working knowledge of University Disbursement Services and purchasing procedures.
Responsible for maintaining property records for some divisions in the department.
Work with divisions regarding open encumbrances and to process necessary change orders to close or increase purchase orders.
Miscellaneous; perform other duties (as assigned by supervisor).
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| Expected Salary: |
$16.82 - $19.00 hourly
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| Required Qualifications: |
High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.
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| Preferred: |
EXPERIENCE: Working with Zoom and Microsoft Teams, UFConcur and MyMarket
KNOWLEDGE: Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions
ABILITIES
- Ability to work productively
- Ability to work independently
- Ability to problem solve
- Ability to prioritize tasks in order of importance
- Ability to operate a computer
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| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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| Health Assessment Required: |
No |
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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