Research Administrator III

Provides post-award financial administration and management for complex research funds

• Provides policy and procedure interpretation to faculty and academic units. Prepares specialized reports.
• Interprets regulations and guidelines of program funding for complex grants and contracts.
• Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements.
• Reads and interprets contracts and other award documents to determine budgetary needs, restrictions and other pertinent information regarding the management of the award.
• Process award modifications in UFIRST.
• Monitors the closeout process to ensure all expenditures meet sponsor’s terms and conditions.

Maintains effective business relationships with college and university core offices

• Work closely with the PIs and serves as the point of contact for the post-award supervisor regarding the complex portfolio.
• Assist new PIs with the UFirst system and the rules and regulations of the post-award office.
• Reviews project commitments and assist with online Effort Reporting reports each semester. Works directly with faculty members to resolve problems.
• Provides technical assistance to PIs, other research administrators and the director.
• Interacts with sponsors and staff to resolve problems and correct errors in fund management.
• Confer with investigators and campus administrators to ensure that changes or corrections are made as needed.

Process and analyze fiscal transactions

• Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements.
• Reviews all voucher and journal entries for accuracy.
• Provides basic accounts payable support and control for sponsored projects.
• Provides oversight for travel authorization and expense reports.
• Provides Principal Investigator with reports of grants and contracts to ensure expenses are being paid according to contract.

Process Analysis and Account Reconciliations–On a monthly basis, reviews, analyzes, and reconciles grant accounts.

• Reviews expenditures, balances, and transactional detail. Monitors and reviews all processes and initiates modifications as appropriate. Researches operational problems and errors and recommends/implements solutions in a timely manner.
• Actively addresses issues and presents customer feedback to Shared Services Center team. Works with SSC team members to keep abreast of regulatory, compliance, process, enterprise system upgrades and technology changes.
• Interprets UF policies, procedures, and regulations; and college policies relating to fiscal and human resources transactions.

Other duties as assigned

Salary is based on education and experience.

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Ability to communicate effectively orally and in writing
• Effective organizational and office management skills
• Effective skills of collaboration with and attentiveness to stakeholders
• Ability to multi-task and meet multiple deadlines within a given time-frame
• Competency in Microsoft Word, Excel and Access

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.