Research Administrator III

Apply now Job no: 528397
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Grant or Research Administration
Department:18020000 - ED-OFFICE OF EVALUATION / RES

Classification Title:

Research Administrator III

Job Description:

Provides post-award financial administration and management for complex research funds

  • Provides policy and procedure interpretation to faculty and academic units. Prepares specialized reports.
  • Interprets regulations and guidelines of program funding for complex grants and contracts.
  • Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements.
  • Reads and interprets contracts and other award documents to determine budgetary needs, restrictions and other pertinent information regarding the management of the award.
  • Process award modifications in UFIRST.
  • Monitors the closeout process to ensure all expenditures meet sponsor’s terms and conditions.

Maintains effective business relationships with college and university core offices

  • Work closely with the PIs and serves as the point of contact for the post-award supervisor regarding the complex portfolio.
  • Assist new PIs with the UFirst system and the rules and regulations of the post-award office.
  • Reviews project commitments and assist with online Effort Reporting reports each semester. Works directly with faculty members to resolve problems.
  • Provides technical assistance to PIs, other research administrators and the director.
  • Interacts with sponsors and staff to resolve problems and correct errors in fund management.
  • Confer with investigators and campus administrators to ensure that changes or corrections are made as needed.

Process and analyze fiscal transactions

  • Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements.
  • Reviews all voucher and journal entries for accuracy.
  • Provides basic accounts payable support and control for sponsored projects.
  • Provides oversight for travel authorization and expense reports.
  • Provides Principal Investigator with reports of grants and contracts to ensure expenses are being paid according to contract.

Process Analysis and Account Reconciliations–On a monthly basis, reviews, analyzes, and reconciles grant accounts.

  • Reviews expenditures, balances, and transactional detail. Monitors and reviews all processes and initiates modifications as appropriate. Researches operational problems and errors and recommends/implements solutions in a timely manner.
  • Actively addresses issues and presents customer feedback to Shared Services Center team. Works with SSC team members to keep abreast of regulatory, compliance, process, enterprise system upgrades and technology changes.
  • Interprets UF policies, procedures, and regulations; and college policies relating to fiscal and human resources transactions.

Other duties as assigned

Expected Salary:

Salary is based on education and experience.

Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Ability to communicate effectively orally and in writing
  • Effective organizational and office management skills
  • Effective skills of collaboration with and attentiveness to stakeholders
  • Ability to multi-task and meet multiple deadlines within a given time-frame
  • Competency in Microsoft Word, Excel and Access
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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