| Job Description: |
The Pre-Health/Pre-Law Assistant provides front-desk reception and administrative support for the Academic Advising Center and the Pre-Health/Pre-Law advising offices. This position serves as a first point of contact for students and visitors and supports appointment scheduling and calendar management, communications and outreach, records management, and routine tracking/reporting using UF systems and standard office technology.
Advisor Support (Pre-Health & Pre-Law)
- Serve as first point of contact by answering telephones, routing calls, greeting visitors, and directing students appropriately.
- Provide general administrative support to advisors, including responding to routine questions and routing non-routine inquiries to appropriate staff.
- Schedule advising appointments and meetings; maintain calendars and reserve meeting space as needed.
- Coordinate day-to-day office flow for advising support (messages, follow-up needs, basic intake tracking).
- Prepare routine materials and information for advising operations as assigned.
Academic Advising Center Front Desk & Records Support
- Staff the Office Front Information Counter and provide customer service to students, parents, faculty, staff, and visitors.
- Provide general information regarding registration, schedule adjustments, and relevant College/University rules and procedures; refer complex issues to appropriate staff.
- Schedule advising appointments, answer telephones, and scan and organize files as needed for CLAS students served by the unit.
- Maintain availability of forms/materials and ensure current versions are stocked and accessible.
Communications, Outreach, and Content Support
- Support outreach to students, including routine email communications and preparation of newsletters/announcements using established templates and direction from program staff.
- Create/update basic marketing materials and social media posts within established guidelines and templates.
- Proofread, format, and post/distribute communications and materials as assigned.
Reporting, Events, and Team Support
- Maintain basic statistical tracking data for annual reports and other projects as needed.
- Prepare, proofread, and print materials for events, workshops, and presentations; provide day-of support as assigned.
- Support team meeting logistics, including soliciting agenda items and recording/distributing meeting minutes.
Other Duties
Perform other related duties as assigned to support office operations.
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| Expected Salary: |
The salary range for this position is $20 - $22/hourly.
This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.
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| Preferred: |
- Experience providing front-line customer service in a high-volume office environment (higher education/student services preferred).
- Experience scheduling appointments/meetings and managing calendars.
- Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience drafting and formatting routine communications (emails, newsletters, announcements) using templates and established guidelines.
- Experience maintaining records and compiling basic tracking data or routine reports.
- Demonstrated ability to handle sensitive or confidential information with discretion (FERPA awareness preferred).
- Strong organizational skills, attention to detail, and ability to manage competing priorities while maintaining a professional, service-oriented approach.
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| Special Instructions to Applicants: |
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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