Academic Assistant II

The Academic Assistant II coordinates CES events and visitors; creates and distributes announcements, web and social media content; and provides administrative support to keep our academic and outreach programs running smoothly. The role contributes directly to the Center’s public image through high-quality promotional materials and creative design. Some evening or occasional weekend support for events may be required.

Key Responsibilities:

• Plan and coordinate CES lectures, workshops, and other academic programs (rooms, tech, catering, parking, day-of support).
• Communicate with speakers, visitors, and campus partners and assist with travel and logistics in line with UF/CLAS procedures.
• Draft and post announcements, flyers, listserv messages, and social media content to promote CES programs and courses.
• Help keep CES webpages and digital outreach (including podcast content) current.
• Maintain participant/attendance data and support simple post-event reporting.
• Serve as a first point of contact for students, faculty, and visitors and provide general office/program support.

The salary is $19 - $21 per hour, commensurate with qualifications and experience.

This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.

High school diploma or equivalent and three years of relevant experience.

• Experience coordinating events in an academic or higher-ed environment.
• Familiarity with UF systems (myUFL/PeopleSoft, CLAS SSC processes, travel/reimbursement).
• Proficiency in Microsoft Office and basic web/social media tools.
• Strong written and verbal communication skills.
• Interest in or experience with international, European, or area studies programming.
• Ability to produce high-quality promotional materials and experience with creative/design tools (e.g., Canva, Adobe).

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.