University of Florida - Details - Administrative Specialist I

Administrative Specialist I

Apply now Job no: 537661
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:29141600 - MD-SURGERY-PLASTIC

Classification Title:	Administrative Specialist I
Classification Minimum Requirements:	Bachelor’s degree; or an equivalent combination of education and relevant experience.
Job Description:	Administrative Support Serves as the primary administrative contact for the Division of Plastics. Coordinates across the Surgery department, College of Medicine, UF Health and University of Florida as needed Supports the division chief and faculty with calendar management, meeting scheduling, agenda preparation, etc. Prepare and coordinate itineraries and meetings related to faculty recruitment Submit IT and Facilities support requests on behalf of the division Prepare documents, correspondence, reports, presentations and other needs as directed by the division chief or in support of the faculty Travel, Fiscal and Budget Coordinates all UFGO related activities (travel requests, travel arrangements and processing reimbursements) for the division Tracks faculty professional development allowance (PDA) usage Orders supplies as needed by the division and processes the related expenses Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses) Assists with the annual budget process by determining the division’s expected expense needs for the upcoming budget year Call Schedule and Leave Process Manages the division’s call schedule process. Works with the division chief to finalize the approved call schedule. Enters the call schedule into EPIC Manages the division’s Request for Time Away (RTA) process. Ensuring division chief approval, clinical notification and enters UF provider leave into PeopleSoft Faculty Eval & P&T Supports faculty with their annual evaluations Assists faculty with their promotion and tenure packets Other duties as assigned/
Expected Salary:	$19.25 - $25.25 per hour.
Required Qualifications:	Bachelor’s degree; or an equivalent combination of education and relevant experience.
Preferred:	Proficiency in Microsoft Office Suite, PeopleSoft, UFGo, myUFLMarketplace Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions Experience in supporting top level executives within higher education. Extensive knowledge of administrative and office management principles and practices Excellent written and oral communication skills. Ability to work well with all levels of internal staff as well as outside stakeholders and staff within the Division of Plastic Surgery.
Special Instructions to Applicants:	Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Advertised: 22 Oct 2025 Eastern Daylight Time
Applications close: 09 Nov 2025 Eastern Standard Time

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Position	Department	Location	Closes
Administrative Specialist I	29141600 - MD-SURGERY-PLASTIC	Main Campus (Gainesville, FL)	9 Nov 2025
This position provides comprehensive administrative support to the Division of Plastics, serving as the primary liaison across the Surgery department, College of Medicine, and University of Florida. It involves managing calendars, coordinating meetings and recruitment logistics, and preparing key documents for faculty and leadership. The role also oversees travel arrangements, budget tracking, and expense processing, while maintaining call schedules and faculty leave records. Additional responsibilities include supporting faculty evaluations, promotion and tenure processes, and handling various operational tasks as needed. This position is expected to strategically review all areas of responsibility and recommend improvements as needed.