| Job Description: |
Analyzes requisitions/contracts, checking for compliance with BOG, UF and Foundation regulation, directives, policies and Florida Statutes, proper information and approvals to include insurance. Reviews and edits vendor contracts. Works with vendors to negotiate terms. When possible, consolidate requisitions for like items to obtain economies of scale and the benefits of maximum competition. Approves change requests as necessary.
Assists in identification of, and works on, purchases exceeding University bid/solicitation limit. Determines appropriate acquisition method – solicitation, sole source or other methods. Facilitates and assists with specification development for public solicitations: Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN). Solicits and evaluates vendor responses to solicitations. Engages stakeholder participation. Facilitates negotiation process. Works on contract implementation including internal UF business processes and communication to campus (web pages, listserv emails). Participates in vendor business reviews and vendor requests for contractual changes.
Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication, providing and
developing training and periodic department visits. Promptly answers inquiries from vendors and UF employees concerning public purchasing process and UF purchasing process. Works to resolve vendor disputes. Contributes to development of external training including review of resources educating campus about contracts related to areas of commodity/service concentration. Assists in documentation of internal processes.
Maintain expertise in assigned commodity/service areas, product cost trends, market conditions and purchasing techniques by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, participating in webinars, listservs, reading web sources, visiting vendors’ facilities to continuously improve and broaden knowledge of products and services. Develop a network for assigned commodity areas, consisting of technical and manufacturer’s representatives, salespersons and customers/stakeholders, to keep current on new products, mergers, ideas, etc. Stay current with existing and new policy matters of the State and University regarding the procurement of needed goods and services.
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