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This multi-functional position supports the overall operations of the Department of Wildlife Ecology and Conservation (WEC), providing direct administrative and academic coordination. Serving as the primary contact for the Chair’s office, the role facilitates communication with WEC personnel, UF units, external agencies, and visitors. It oversees graduate program support from admission through graduation, excluding HR onboarding, and manages departmental logistics including events, supplies, equipment, and shared room reservations with SFRC.
This position provides comprehensive administrative support to the Office of the Chair in the Department of Wildlife Ecology and Conservation. Key duties include managing correspondence, confidential records, meeting schedules, and travel arrangements, as well as coordinating tenure and promotion processes, annual faculty evaluations, and departmental events. The role also involves recording minutes at monthly faculty meetings and assisting with logistics for off-campus meetings.
This position serves as the primary liaison between the WEC graduate program, the UF Graduate School, and the IFAS Dean for Graduate Programs, ensuring effective communication and compliance with institutional policies. It oversees all aspects of graduate admissions, supports applicants and faculty, and manages student services from admission through graduation. Responsibilities include maintaining the graduate program website, assisting with registration and academic procedures, processing petitions, and responding to inquiries. The role works closely with the Chair, Graduate Coordinator, Ast Director and IT staff to ensure timely updates to program communications and resources.
Under the direction of the Chair and Asst Director of Administrative Services, this position supports faculty reporting and academic documentation processes. Key duties include preparing faculty assignment reports, assisting with semester effort reporting, and coordinating tenure and promotion materials and annual evaluations. The role also maintains and updates departmental publication records using EndNote to compile WEC’s annual publications report for submission to college leadership.
This position serves as the departmental liaison for a variety of operational and communication activities. Responsibilities include coordinating faculty voting via Qualtrics, distributing seminar and milestone announcements, managing mail distribution, supply orders, and parking decals, and overseeing room reservations in collaboration with SFRC. The role also maintains calendars for equipment and travel, assists with facilities tasks such as work orders and key allocations, supports IT staff with personnel posters, and organizes logistics for the annual WEC BBQ and other departmental outreach and recruiting events.
This position assists the Facilities Operations Manager with building security tasks, including locking and unlocking the WEC side of Newins-Ziegler Hall, and performs other duties as assigned to support departmental operations.
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