Academic Assistant I

High School diploma or equivalent and two years of relevant experience

The Department of Community Health and Family Medicine, in the College of Medicine at the University of Florida, is seeking an Academic Assistant I. This position provides program coordination and administrative support for the Bioethics, Law and Medical Professionalism (BLMP) program. The Academic Assistant I plays a critical role in ensuring smooth operation of the program’s courses, research, and other faculty activities, while maintaining compliance with UF standards and confidentiality requirements.

Primary responsibilities include supporting the Bioethics, Law and Medical Professionalism (BLMP) program through coordination of educational activities, ethics services, and faculty administrative needs which include:

• Coordinating BLMP course activities for first- through fourth-year medical students, including clerkships and electives
• Organizing course syllabi, educational materials, and maintaining content in the online learning management system (CANVAS)
• Scheduling classes, meetings, and discovery pathway sessions for the BLMP track in Medical Ethics and Law
• Maintaining student communication regarding assignments, schedules, and program activities
• Entering Academic Activity Reporting (AAR) each semester and tracking educational effort for reporting requirements
  Providing general faculty support including travel arrangements, calendar coordination, and forms management
• Assisting with administrative duties such as meeting coordination, file management, and support for elective courses as needed
• Schedule:

Office hours are 8:00 AM to 5:00 PM Monday – Friday

About the University of Florida: Located in Gainesville since 1906, The University of Florida has 16 colleges, a major academic health center, a top-ranked undergraduate online program and, in keeping with its land-grant mission, one of the nation’s most comprehensive agriculture and natural resources programs and 21 NCAA Division 1 varsity teams competing within the Southeastern Conference. All are based at the University’s 2,000-acre campus, joining its historic red-brick core with advanced facilities and preserved natural areas and connecting to adjacent innovation, commercial and residential districts. UF has a $5 billion annual budget and more than 140 mission-focused units across the state of Florida. It is the Sunshine State’s only member of the Association of American Universities comprising the nation’s 60 leading public and private research universities. More than 51,000 students have applied as freshmen for the 2021-22 academic year-a new record.

Several qualities distinguish UF among today’s leading public research universities. The first is its highly comprehensive range of colleges on a single campus, facilitating interdisciplinary collaboration. The second is its unwavering support from the state of Florida, which has endorsed UF’s drive to become one of the nation’s very best public research universities- supporting those efforts since 2013 with hundreds of millions of dollars in additional funding to grow its faculty ranks by 500 members. UF’s third exceptional quality is its dynamism. Like Florida, the nation’s third-largest state and among the fastest-growing, UF continues to undergo rapid transformation as it pursues the overarching aspiration to be "a premier university that the state, nation and world look to for leadership.” https://med.ufl.edu/.

The University of Florida provides broad and comprehensive benefits programs for more information on the Faculty Benefits please click here: https://benefits.hr.ufl.edu/

About Gainesville, Florida:

Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university and serves as one of the state's centers of education, medicine, cultural events and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida that is within a couple hours to major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for outdoor activities almost year-round. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands who are the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL please go to: The Guide to Greater Gainesville  Explore Gainesville in 60 seconds

At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives!

The University of Florida is an Equal Opportunity Employer.

The salary range is between $17.50 to $18.50 and is commensurate with skills and experience.

Benefits:

• Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Voluntary insurance options, including vision, dental, long-term disability, and more, are also available.
• Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF employees have access to a generous paid leave plan (approximately 22 vacation days, 13 sick days, and 11 paid holidays annually, plus four additional days during the holidays!), a sick leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.
• Exceptional Personal and Professional Development Opportunities: Access to training programs, leadership development, LinkedIn Learning, and more!
• Tuition Assistance: through the UF Employee Education Program
• GatorPerks: discount significant discounts for various businesses and retailers

See more information on benefits here: https://hr.ufl.edu/benefits/

You may be eligible for the Public Service Loan Forgiveness (PSLF) program as a state organization. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more details.

• High school diploma or equivalent and two years of relevant experience
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and the ability to quickly learn new software systems
• Excellent verbal and written communication skills, with strong attention to detail in spelling, grammar, and formatting
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines
• Ability to exercise discretion and maintain confidentiality, particularly when handling sensitive consult information
• Demonstrated ability to plan, coordinate, and implement complex administrative tasks independently with minimal supervision
• Strong interpersonal skills with the ability to work collaboratively with faculty, staff, students, and external stakeholders
• Flexibility and adaptability in managing changing assignments, processes, and priorities

• Bachelor’s degree or higher in education, healthcare administration, business, or a related field
• Experience working in higher education, medical education, or an academic health center setting
• Knowledge of UF administrative processes, academic activity reporting, and course management systems (Canvas preferred)

• For your application for this position to be considered complete, you must upload a resume and a cover letter
• You must also apply on the University of Florida job portal jobs.ufl.edu Requisition #537124
• Able to sit for extended periods.
• Able to transport yourself to work, training, and meetings as needed.
• Able to attend occasional 7:00 am meetings
• Criminal, educational, and experience checks are part of the pre-hire process.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.