Administrative Specialist I

Apply now Job no: 537117
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:29141001 - MD-SURGERY-BURN-WOUND CLINIC

Classification Title:

Administrative Specialist I
Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and relevant experience.
Job Description:

This position provides essential administrative support to the Acute Care Surgery (ACS) Division, with primary responsibility to the Burn Service. Serves as the primary administrative contact for the Burn Division, faculty, and fellows. This role coordinates meetings, manages schedules, supports financial operations, and assists with educational and compliance activities. This position requires strong organizational skills, attention to detail, the ability to prioritize tasks, the ability to adjust priorities based on urgency, and initiative to complete tasks in a dynamic environment.

Key Responsibilities Include, but are not limited to:

  • Coordinate meetings, prepare agendas, take minutes, and manage audiovisual needs.
  • Maintain call schedules and update clinical assignments in hospital and divisional systems.
  • Organize weekly educational lectures and distribute related materials.
  • Monitor budgets, track and process expenses, and assist with financial reporting and reimbursements.
  • Facilitate approved travel and ensure required documentation is submitted in a timely manner in accordance with UF protocols.
  • Support recruitment efforts and guest speaker visits, including itineraries and reimbursements.
  • Maintain faculty records (CVs, licenses), calendars, and other divisional documentation.
  • Assist with OPPE and FPPE submissions, site visits, and compliance tracking.
  • Function as ancillary contact for Trauma and Critical Care divisions, and provide backup administrative support, as needed.
  • Exercise discretion and independent judgment in communication and task management.
Expected Salary:

$21-$24 per hour 
Required Qualifications: Bachelor's degree; or an equivalent combination of education and relevant experience.
Preferred:
  • Good grasp of English language (grammar, punctuation, spelling).
  • Knowledge of principles and techniques of effective written and verbal communication.
  • Knowledge of general office procedures and practices.
  • Ability to proof own work for errors.
  • Excellent organizational and time-management skills.
  • Respectable professionalism.
  • Ability to use discretion and respect authority.
Special Instructions to Applicants:

Letter of interest, resume, and three professional references required with submission of application.

Background Check Is Required

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No

 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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