| Job Description: |
The Department of Medicine, Division of Nephrology Quantitative Health is seeking a full time Research Coordinator III. This position supports a federally funded, high-impact research initiative focused on integrating de-identified electronic medical record (EMR) data, biomedical imaging, and molecular omics to enable precision health research. Working as part of a collaborative and interdisciplinary team, the Research Coordinator III will oversee data coordination, regulatory documentation, and project compliance activities. The role will serve as a primary liaison between clinical, data science, and administrative stakeholders, ensuring data integrity, regulatory adherence, and timely progress toward project milestones. This role requires strong organizational skills, attention to detail, and the ability to manage complex data workflows in a fast-paced research environment.
Essential Functions;
Data Workflow Coordination
- Coordinate and manage large-scale, de-identified clinical datasets in support of multi-institutional research initiatives.
- Implement and maintain structured data systems for variable tracking, ensuring data consistency and accuracy across platforms such as REDCap and Excel.
- Align data inputs and outputs with project requirements to ensure accessibility and integrity for downstream research use.
- Document data source integration methods and assist with troubleshooting related to data transformation and platform interoperability.
Regulatory and IRB Management
- Prepare, submit, and maintain IRB protocols and amendments for ongoing studies.
- Ensure compliance with federal, sponsor, and institutional regulations including HIPAA and data use agreements.
- Track protocol approvals, renewals, and documentation through UF’s IRB and compliance systems.
- Serve as a liaison with regulatory offices and provide status updates to project leadership regarding outstanding actions or review timelines.
Team Coordination and Communication
- Facilitate regular project meetings and working sessions by preparing agendas, capturing notes, and tracking follow-up items.
- Coordinate task assignments, status updates, and workflow timelines across interdisciplinary teams, including data science, clinical, and technical stakeholders.
- Assist in translating complex technical or data-driven updates into summaries or reports appropriate for a range of team members and external partners.
- Support stakeholder engagement across UF and collaborating institutions, including the NIH.
Milestone and Deliverable Tracking
- Track progress toward key project deliverables using shared dashboards, trackers, and documentation systems.
- Maintain logs of major milestones, deadlines, and reporting requirements related to sponsor expectations (e.g., NIH).
- Identify potential barriers to timely progress and proactively elevate concerns to the project manager or leadership team.
- Support documentation preparation for periodic progress reports and final grant deliverables.
Protocol Feasibility and Workflow Improvement
- Review and assess feasibility of proposed research protocols from a data availability, structure, and integration standpoint.
- Recommend workflow enhancements to optimize compliance, reduce redundancy, and improve data utility across project phases.
- Participate in development of new SOPs and workflows related to data and regulatory practices.
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| Preferred: |
Master’s degree in a related field
Experience coordinating research activities for NIH- or federally funded projects
Familiarity with research using electronic medical records (especially EPIC) and structured clinical data
Proficiency with REDCap, Qualtrics, and institutional IRB systems
Working knowledge of HIPAA, data use agreements, and institutional compliance standards
Strong organizational, communication, and time management skills
Ability to manage detailed documentation and align multiple teams toward shared project goals
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