| Job Description: |
Join the University of Florida’s School of Physician Assistant Studies as our Clinical Year Coordinator!
We are seeking a detail-oriented and motivated professional to serve as the Clinical Year Coordinator (Academic Program Specialist I). In this role, you will support 60 Physician Assistant (PA) students through their clinical year, managing rotation scheduling, credentialing, and program oversight to ensure they remain on track for graduation. Working closely with the Director of Clinical Education, you’ll coordinate rotation logistics, maintain clinical databases, process affiliation agreements, and provide guidance to students as they navigate their clinical training.
If you thrive in a fast-paced academic medical setting, enjoy problem-solving, and have a passion for supporting student success, this is an excellent opportunity to make a meaningful impact in shaping the next generation of healthcare providers at the School of Physician Assistant Studies.
More About This Role
Clinical Year Rotation Management
- Manages clinical requirements and electives to ensure students remain on track to graduate on time.
- Tracks clinical site availability each year. Maintains clinical site and preceptor information in clinical database, to include reporting instructions, preceptor capacity, required site credentialing, etc.
- Assists the Director of Clinical Education by developing the clinical schedule and student rotation assignments for 60 students and their independent 12 four-week clinical rotations.
- Builds the new class into the clinical management system and maintains student schedules and credentialing.
Clinical Year Program Oversight
- Coordinates monthly educational activities to include exam scheduling, monitoring of evaluations and other student requirements.
- Calculates and enters grades on behalf of the Director of Clinical Education to meet UF deadlines.
- Advises clinical student inquiries during clinical rotations; assists as appropriate or triages inquiries to appropriate contact.
- Provides clinical year reporting as needed for department, college and accreditation needs.
- Creates and maintains processes for effective data collection, management, and dissemination for the Director of Clinical Education and accreditation purposes.
- Identifies problems and proposes possible solutions to the Director of Clinical Education.
- Provides back-up for PA School Registrar/Clinical Year Assistant.
Clinical Year Credentialing
- Coordinates credentialing materials for more than 200 clinical locations, and ensures students have submitted appropriate documentation in a timely manner.
- Creates and maintains processes necessary to enable students to begin clinical rotations, to include background checks, drug screens, immunization documentation, health screenings, etc.
- Collects and organizes preceptor information to obtain documentation to establish courtesy appointments.
- Assists Director of Clinical Education in establishing legal Affiliation Agreements with hospitals and private physician offices in cooperation with the HSC Contracts office.
Other Duties as Assigned
- Other duties as assigned by PA School leadership
- Collaborates with COM Event Manager and participates in PA events.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages include over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
Learn more about what we have to offer here!
About Gainesville, Florida
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!
For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds
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| Preferred Qualifications: |
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), Google/G-Suite, and Windows Platform
- Ability to collect data and create reports
- Self-starter willing to learn new programs and systems
- Excellent attention to detail and organizational skills with an eye for accuracy and quality
- Ability to organize, prioritize, and manage multiple projects, complex tasks, and deadlines independently
- Experience with course management and familiarity with health sciences courses
- Knowledge of UF registration and grading systems
- Excellent written and verbal communication skills
- Excellent time-management and problem-solving capabilities
- Communicates clearly and professionally with faculty, staff, and visitors – in person, via written communications, and on the telephone
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