| Job Description: |
The Academic Program Specialist II plays a vital role in supporting the delivery of foundational medical education in the Office of Undergraduate Medical Education Programs within the College of Medicine. This position serves as a key academic coordinator for multiple systems-based courses during the first two years of medical school. This position plays a central role in planning and executing all aspects of course delivery while ensuring a seamless experience for faculty and students. If you thrive in a collaborative environment and are energized by educational innovation, this is your opportunity to make a lasting impact in medical education.
About This Role:
Course Management
- Manages multiple systems courses, throughout the phase 1 curriculum; oversees the creation and administration of the courses.
- Coordinates multiple aspects of overlapping courses simultaneously including scheduling of general teaching and course activities.
- Maintains and updates detailed course schedules in the academic calendar year for student information and medical education administration, in coordination with other COM faculty and staff.
- Develops and maintains Canvas course pages including posting syllabi, schedules, lecture materials, assignments, and notifications.
- Ensures the student calendar system is updated to reflect current course schedules, lectures, patient presentations, labs, and active learning sessions.
- Creates and edits student informational documents, course syllabi, and other course related documents.
- Assists with creation and facilitation of active learning activities.
- Prepares quizzes, examinations, assessments, schedule exams and post exam reviews, and ensures scores are available to students on Canvas in a timely manner.
Student Services
- Advises and guides students based on information provided.
- Manages and tracks student assignments and completion of course requirements.
- Communicates effectively and follows-up with students in a timely manner.
- Maintains student records and files securely.
- Coordinates textbook adoption information including gathering information from course directors and vendors.
Program Oversight
- Facilitates student evaluations of faculty for lectures given during the first two years of the medical curriculum.
- Prepares the teaching effort as required by the state, university, and Office of Educational Affairs.
- Identifies and documents problems, assesses course performance, and provides a variety of alternatives to enhance alignment with course objectives for internal office operations.
- Assists the Office of Program Evaluation and Student Assessment with curriculum mapping.
- Assists course directors with exam blueprinting and annual review of previous questions for assigned courses.
- Formulates, administers, collaborates, and evaluates interoffice policies and procedures for assigned courses.
- Schedules, coordinates, attends, and takes minutes for course debriefings and assigned courses.
Coordination of Stakeholders
- Assists in answering questions and tracking of course goals and activities.
- Communicates effectively and timely with internal and external stakeholders (i.e., course/clerkship directors, course/clerkship managers, simulation center, patients, students, community leaders, and community outreach organizations.
About the College of Medicine:
The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations, the College of Medicine plays a pivotal role in shaping the future of medicine.
For more information about the College of Medicine and its programs, visit College of Medicine.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville, Florida:
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!
For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds
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| Preferred: |
The ideal candidate will possess:
- Experience with course management and familiarity with medical courses beneficial. Ability to plan, organize, and coordinate multiple projects independently.
- Self-directed, able to prioritize work assignments, and work with minimal supervision.
- Excellent written and verbal communication skills are essential, as are excellent organization and time management skills, for successful program operation.
- Advanced knowledge of Adobe Acrobat Professional and Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Publisher) is essential.
- Higher level Excel skills are particularly important (e.g., pivot tables and lookup functions).
- Experience with Canvas Learning Management System, New Innovations, and/or ExamSoft test administration software.
- Experience using Qualtrics, to develop and administer surveys and questionnaires, and IBM SPSS.
- Higher level degree in education.
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