As a member of the fiscal unit within the UF College of Pharmacy’s Shared Service Center, this position supports COP Finance office, departments and college by processing fiscal and financial transactions, following up on pending items and providing high-quality customer service.
This is a high-volume unit, the employee in this position must be able to multi-task, be organized, be able to problem solve, be a self-starter, and abide by college, university, state and federal policies, procedures, and regulations.
Transactions Processing: Process Travel Authorizations (TA), Expense Reports (ER) and generic reimbursements, process orders, payments and analyzes, reconciles and approves Pcard charges for customer units based on chartfield information, descriptions, explanations and documentation provided by the customers.
Financial Support: Process journal entries such as expense to expense (E2Es) and expense to revenue (E2Rs). Reviews all voucher and journal entries for accuracy. Responsible for making deposits for the assigned units/accounts. Creating invoices and recording payments. Monitor account balances and expenditures. Assist with compliance.
Analyze Transactions/Processes: Researches, analyzes, and resolves general accounts transaction problems. Provides input on processes, systems, and workflows relating to fiscal matters. Explains and applies complex policies and procedures. Backup support during absences. Basic office support such as answering phones, maintaining files, etc.
Fiscal Expertise: Be a subject matter expert, network with colleagues and core offices for collaboration and additional resources
Training Support: Support to Fiscal Assistant 1 positions, new personnel, or Administrative Assistant at the direction of the Assistant Director of Operations.
Faculty and Department Staff Support: Meeting faculty and staff to solve any fiscal problems, make sure that they understand the SSC processes and that the fiscal unit understand their needs.
Other: May fill in for other short term vacancies in the shared service center. Other duties as assigned by the unit’s Team Lead.
This position is eligible for a hybrid work schedule; primarily remote with occasional on campus expectations based on the needs of the department.
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