Warehouse/Stores Specialist

This position is responsible for managing warehouse operations for IFAS Facilities Planning and Operations, with a focus on inventory accuracy, efficient coordination of shipments, and internal customer support. The ideal candidate will be highly organized, detail-oriented, and able to ensure the safe and effective handling of all materials and equipment.

Key Responsibilities:

• Maintain accurate stock records using inventory software and conduct routine audits

• Receive, inspect, and verify incoming shipments and manage disbursement of goods

• Coordinate deliveries and schedule pickups with vendors and departments

• Oversee safe loading, unloading, and handling of materials

• Serve as the point of contact for inventory inquiries and internal support needs

• Organize warehouse space and maintain storage systems for efficiency and safety

• Monitor and maintain warehouse equipment and environmental storage conditions

• Keep thorough documentation of all warehouse transactions and prepare reports as needed

About IFAS Facilities Planning and Operations

IFAS Facilities Planning and Operations supports over 1,000 buildings, 57,000 acres, and seventy-five employees around the state of Florida. Our team’s maintenance work furthers research and education that feed the world and preserve its natural resources. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Florida and to maintain the excellence of the University.

For more information on IFAS, please visit: https://ifas.ufl.edu/

$18-20/hr., to commensurate with experience and qualifications.

High school diploma or equivalent and four years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Current studies in industrial engineering, project management, or construction.
• Fluency with Microsoft Office Suite and email
• Strong verbal and written communication skills
• Motivated team player with an interest in advancement
• Proficient in working with the Asset software system (Eagle) 
• Possess professional and courteous customer service skills 
• Collect data, including serial and model numbers, on assets throughout the Gainesville campus (AC units, fans, motors, water fountains, etc.) 
• Collaborate effectively with peers, leadership, and faculty 
• Plan, organize, and coordinate work assignments with efficiency 

To be considered, you must upload your resume and three professional references. 

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.