DIR, Academic Support Svcs

Prestigious Fellowships and Awards

Program Coordination and Advising Serves as the Graduate School’s lead coordinator for prestigious external and internal fellowships. Will support onboarding, orientation, responding to policy and funding inquiries, and assisting with supplemental funding applications. Guides graduate student applicants through the process by leading application workshops, coordinating campus interviews, and offering strategic advising.

Fellowship Programming and Outreach Designs and delivers programming on prestigious fellowships and external funding opportunities, including sessions on identifying funding sources, crafting competitive proposals, and understanding reviewer expectations. Collaborates with Graduate School Professional Development and other campus partners and a variety of graduate populations.

Internal Award Management Oversees internal award programs for the Graduate School including, Teaching Assistant Awards, Program and Staff Awards. Leads and manages annual award and recognition ceremony.

Data Management and Compliance Oversees internal systems for tracking fellowships and awards. Ensures compliance with agency regulations and manages institutional reporting requirements. Maintains proposal resource libraries, templates, and databases to support future applicants.

International Fulbright Support Coordinates Graduate School support for the recruitment and funding of international Fulbright scholars. Advises academic units on Fulbright program requirements and funding structures. Manages out-of-state tuition waivers and facilitates institutional processes that support the success of international Fulbright awardees.

Graduate School Strategic Initiatives Contributes to Graduate School initiatives related to graduate student success and recognition. Participates in review committees and supports internal fellowship and award programs.

Postdoctoral Affairs

Postdoctoral Policy and HR Coordination Partners with UF Human Resources and other campus units to ensure consistent postdoc policies and procedures related to appointments, benefits, international visa compliance, and employee relations. Leads development and implementation of postdoctoral policies and resolves complex postdoc-related concerns.

Postdoc Programming and Engagement Designs and leads professional development programming for postdocs, including orientation, mentoring initiatives, and career development workshops. Coordinates closely with Graduate School Professional Development programs such as GatorLead and Preparing Future Faculty. Provides leadership and administrative support to the UF Postdoctoral Association.

Endowment and Fellowship Administration Administers the Ewel Postdoctoral Fellowship, including managing the selection process, expense approvals, and liaising with the host department and donors.

Other Duties in Postdoctoral Affairs Supports additional postdoctoral initiatives and cross-campus collaborations to enhance the postdoc experience at UF. For example, the Postdoctoral Awards Ceremony.

Expected salary range: $80,000 - $87,000

This is not a remote work position, and it is located on the University of Florida main campus in Gainesville, FL.

In order to be considered, applicants must provide a cover letter, resume and list three professional references.

A criminal background check is required.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.