Assistant Director of Process Management - Dean's Office

Apply now Job no: 535527
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department:29010500 - MD-FINANCIAL SERVICES

Classification Title:

AST DIR, Program Management
Classification Minimum Requirements:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience.
Job Description:
The Assistant Director of Process Management provides strategic oversight and leadership for a broad range of administrative and operational functions within the Dean’s Office divisions and departments within the College of Medicine. This role also holds primary responsibility for financial operations within the College of Medicine, encompassing deposits, effort reporting, financial reconciliations, asset management, journal entries, and audits, along with a specialized focus on UF GO, procurement, purchasing, and travel.
 
Serving as a key advisor and project lead, this position supports strategic initiatives designated by the Chief Operating Officer and Chief Financial Officer, fostering collaboration with stakeholders across the College of Medicine, UF Health Science Center, the University of Florida, UF Health, and external state, federal, and local agencies. Additionally, the Assistant Director plays an integral role in the development, evaluation, and implementation of policies and procedures within the Office of the Dean, working closely with leadership to drive operational efficiency and compliance.
 
This position is also responsible for directing and standardizing administrative and financial processes across the College of Medicine, ensuring alignment with best practices and the achievement of high-quality outcomes.
 
Key Responsibilities include:
  • Serve as the primary subject matter expert and resource for financial operations within the College of Medicine, encompassing deposits, effort reporting, financial reconciliations, asset management, journal entries, and audits, along with a specialized focus on UF GO, procurement, purchasing, and travel.
  • Act as the central authority for travel and procurement card (P-Card) transactions within UF GO, optimizing service delivery and user experience for COM faculty and staff.
  • Support the strategic planning process by assisting in the development and execution of key College of Medicine initiatives.
  • Lead the design and implementation of new projects and expanding initiatives in coordination with the Chief Operating Officer (COO) and Chief Financial Officer (CFO).
  • Develop and implement tailored training programs with a focus on onboarding new hires and staff transitions.
  • Provide responsive and proactive assistance to departments experiencing staffing shortages or requiring additional guidance on administrative and financial processes.
  • Oversee and execute special projects within the Dean’s Office, including data analysis and reporting for the Chief Operating Officer and Chief Financial Officer.

We Offer Exceptional Benefits

  • Low-cost State Health Plans: Medical, Dental, and Vision Insurance
  • Life and Disability Insurance
  • Generous Retirement Options to Secure Your Future
  • Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
  • Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities)
  • Tuition Assistance (UF Employee Education Program)
  • Public Service Loan Forgiveness (PSLF) Eligible Employer

About the City of Gainesville

Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.

 
Expected Salary:

$95,000 - $105,000; commensurate with education and experience.
Required Qualifications:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience.
Preferred:
  • Strong understanding of business management principles, including fiscal operations.
  • Proficiency in UF and FCPA regulations, policies, and procedures.
  • Proficiency in financial software, particularly UFGO, Enterprise Analytics, PeopleSoft and advanced spreadsheet tools (ex. Excel).
  • Ability to contribute to and implement strategic fiscal and operational plans aligned with organizational goals.
  • Experience in financial analysis to support strategic decision-making.
  • Strong organizational and project management skills.
  • Excellent analytical and problem-solving skills.
  • Strong written and verbal communication skills.
  • Ability to convey financial information to non-financial stakeholders.
  • Ability to collaborate effectively with colleagues, senior management, and external stakeholders.
  • Willingness and ability to adapt to changing financial, operational, and regulatory environments.
  • Commitment to continuous learning and staying updated on industry trends.
  • A strong commitment to ethical conduct and maintaining the highest standards of integrity in business operations.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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