UF Marketplace Procurement processing
This position will assist the PHHP Finance team with the procurement processing for the sponsored program funding in the College of PHHP.  This will be in coordination with the Fiscal Assistant III position within the Finance team and will include a multitude of processes such as the PHHP Purchase Approval Request system, purchase orders, encumbered and unencumbered invoice payments, and change orders as required by the situation and according to the College, University, state, and federal requirements for these purchases. 
This position will also be responsible for providing technical assistance and guidance to faculty and other staff in how to request purchases and follow the PHHP procurement processes.  This will involve working with the faculty to make sure that the appropriate documentation, justification, and distributions are entered for each purchase before moving the purchase forward for department review and approval. 

Procurement Card Processing and Reconciliation
When there are charges that cannot be processed through the Marketplace, this position will assist with processing the payments as necessary using a procurement card (pcard).  This position would have and manage their own pcard for this purpose.
Additionally, this position would assist in the verification of research related purchases made by research staff on sponsored program funding.  This position would be responsible for reviewing receipts and documentation to ensure that the appropriate documentation is retained and attached for the research administrators to review and approve.

Expense Reimbursements and Journal Processing
In certain situations, research staff will need to be reimbursed for appropriate purchases that they have made with personal funds for the benefit of the sponsored programs.  This position will assist in the processing of those expense reimbursements. 
This position will also assist with the processing of changes to the general ledger for internal transactions and errors corrections, through the journal process (commonly referred to as E2E or E2R transactions).  This position will need to know how to enter and process journals and will be responsible for working with the research core team to ensure that appropriate documentation is attached to all journal transactions. 

Cost Analysis Standards Review and Exceptions
Per UF policy, there are certain expenses that are traditionally not charged directly to grants.  However, from time-to-time grants require these expenses to complete the work as proposed to the sponsor.  This position will assist the research administrators with identifying those charges that will require a CAS exemption and will help with processing and routing the requests for exemptions and approvals.  This often occurs at the start of a new award, but it also arises over the length of the grant as new needs may arise in the process.

Other duties as assigned.

• Knowledge of UF accounting rules, experience with Microsoft Excel and Word
• Strong multi-tasking and organizational skills.
• Experience with PeopleSoft helpful.