The department of Mechanical & Aerospace Engineering is seeking an Academic Assistant I or II to join the department’s Undergraduate Student Services Office. This position supports the academic advising team by performing administrative tasks, answering general student questions, and greeting visitors in the office. This position supports the Associate Department Chair and uses the UF “Course & Room Scheduling” system. This position serves as the initial contact for undergraduate Mechanical and Aerospace Engineering students that need to meet with an academic advisor.

Course scheduling:
•           Interact with Associate Dept. Chair for Academic Programs to schedule courses and rooms for department. (This requires using the “Course & Room Scheduling” system at UF.)
•           Manage student services copy of schedule (e.g. local Excel file).
•           Be primary contact with Registrar to schedule classrooms for courses and  during term exams.
•           Revise schedule as necessary.
•           Project schedule as necessary for future terms and work on multiple terms simultaneously.

Student Services:
•           Greet students and manage traffic flow, including screening questions regarding appointment scheduling, general policies, and academic deadlines.
•           Manage all incoming telephone calls for the student services main line and transfer calls as appropriate to academic advisors and MAE personnel.
•           Coordinate with supervisor when other duties conflict with or prevent reception duties.
•           Address general inquiries in the shared inbox.

Office/Administrative Services:
•           Oversee faculty grading access and entering of grades.
•           Enter grades for independent study, research, internship courses for undergraduate students.
•           Manage enrollment and records for independent study, research, internship courses for undergraduate students.
•           Oversee and approve change of grade requests submitted by faculty in the student information system.
•           Manage course evaluation system and publish evaluations for each course section.
•           Be department syllabus coordinator.
•           Enter data for the Academic Activity Report for Graduate and Undergraduate Student Services units each semester.

• Experience with UF “Course & Room Scheduling” system.
• Experience as a Program Assistant, Faculty Assistant, or Academic Assistant.
• Proficiency in Compass and Student Admin.
• Knowledgeable in Microsoft Office and Adobe software.
• Comfortable working in a team environment and interacting with a high volume of students