Design and implement administration of HR policies and procedures for school. Manage cyclical HR and academic deadlines related to areas of responsibility and ensure HR Team transactions and communications are timed appropriately. Coordinates the efficient and effective hiring of all Levin College of Law employees, including full-time and adjunct faculty, full-time and part-time staff, and student research assistants. Serves as the first point of contact for all HR matters related to the College.  Consults with faculty and Staff by providing advice and guidance related to human resources, including the creation of positions. Ensures that college HR processes and procedures comply with federal state and university regulations.  Assists with the development of job postings. Works with hiring supervisors and/or search committees to  help them through the hiring process and maintains and updates job postings and to close them when positions are filled. Serves as the primary liaison between main campus HR and the college.

Ensures that Levin College of Law employees are appropriately classified and compensated. Reviews and Inputs all changes to employee classification and/or compensation, including summer funding, additional pay, chair appointments, and professorships. Manages the off boarding processes at the College so that all resignation, retirement, termination, layoff, or non-renewal actions are entered into PeopleSoft. 

Works directly with College leaders on the procedures for processing all new hires. Ensures the completion of required offer letters, hiring paperwork, payroll processing, and tax documentation. Enters appointments into PeopleSoft and verifies appointments are distributed to the correct account. Monitors active student employee appointments and ensures timely terminations when appropriate. Works with hiring managers and other College leaders and departments to provide a smooth and welcoming onboarding experience for all new employees.

Monitors time and leave reports for accuracy and completion of recorded and approved hours. Assists employees with questions regarding payroll, time worked, leave taken, and time/leave requests and approvals. Collects required documentation and enters leave of absence actions into PeopleSoft. Reviews the appropriate usage of leave and other benefits by employees.

Prepares reports for College leaders and monitors the effectiveness of HR policies. Maintains employee records. Assists College leaders in collecting and analyzing data necessary for College accreditors and other entities. Provides College leaders with data necessary to make decisions concerning future hiring needs.

Cross trains with the College of Law’s Financial Analyst II and performs financial functions as needed.  Continuously evaluates existing financial and HR processes and provides feedback to financial team and College leadership in order identify operational issues and propose improvements. Participates in implementing continuous improvements. 

The Levin College of Law is growing and changing daily.  All College of Law community members are expected to perform other duties as assigned in furtherance of our strategic goals.

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

EDUCATION & TRAINING
 Bachelor’s degree in human resources, business, or a related field

EXPERIENCE
 Previous work at another University of Florida unit or at another law school
SKILLS
Proficiency in Microsoft (MS) Excel, including Pivot Tables and VLOOKUP functions
Proficiency in PeopleSoft and other UF HR systems
Proficiency in UF’s reporting tools
Excellent interpersonal skills
Excellent teamwork skills
Excellent verbal and written communication skills
Excellent organization skills and attention to detail
Excellent problem solving skills
Proficiency in MS Word

ABILITY TO:
Maintain confidentiality of sensitive and restricted information
Analyze and interpret data and information
Think critically and creatively
Work independently
Manage multiple tasks to deadlines
Work in a continually changing environment
Plan, organize, and coordinate work assignments