Fiscal Support – Directly assist the Administrative Specialist II with fiscal support, primarily focusing on routine calculations, data entry and record keeping, and verification of financial transactions. Handle departmental account activities, accounts receivable/payable such as order preparations, processing invoice, expense report, physical check deposits, or travel request and its reimbursement, and any other fiscal-related tasks as needed. 

Administrative Support - Perform general front office tasks such as greeting and screening visitors, answering and transferring multiple phone lines, handling daily mail/packaging, preparing outgoing shipment, maintaining guest’s logbook, the staff and room calendars. Provide frequent assistance to NRF communications and outreach platforms, such as the weekly newsletter, lobby screens, or monthly and annual events. 

SKILLS 

• Capable of operating standard office equipment such as calculators, computers, scanners, multi-line telephone system, and copy machines
• Experience with Microsoft Office products (Outlook, Excel, Word, PowerPoint, etc.)
• Customer service and organizational skills
• Knowledge of UF financial/accounting system such as UF-GO, myUF Marketplace, and deposit handling, etc. is a big plus

ABILITIES 

·   Ability to be detailed, accurate, and confidential with work assignments is crucial 

·   Ability to thrive in a fast-paced environment 

·   Ability to prioritize multiple tasks in order to meet competing deadlines 

·   Ability to plan, organize and coordinate work assignments from multiple colleagues 

·   Ability to work independently and make decisions in a quick and decisive manner 

·   Ability to communicate effectively in person, on the phone, and in writing 

·   Ability to maintain effective working relationships with colleagues, faculty and students 

·   Ability to work with people of varying backgrounds