Administrative Specialist I

Reporting to the Senior Director and Assistant Provost for the Office of Teaching and Technology
and supporting the unit's dynamic operations. The Administrative Specialist I will manage multiple tasks,
engage with individuals across the University of Florida campus, and represent the office in interactions
both within and beyond the University community.

The Administrative Specialist I will support the interpretation and implementation of University and
governmental policies, coordinate unit-level operations, and handle a variety of administrative
responsibilities. Success in this position requires a comprehensive understanding of the rules and
regulations governing the University of Florida and the State University System, along with a
commitment to professionalism and collaboration.

The essential functions of the position are as follows:

Unit Coordination and Relationship Management

• Facilitate effective collaboration between academic units, including coordination with the Provost’s Office, colleges, and university administrators or their staff.
• Serve as the primary point of contact for inquiries, managing calls and emails, and triaging requests as needed. Support the planning, management, and execution of unit-level projects and initiatives to ensure operational efficiency.
• Schedule and provide administrative support for various committees (e.g., BOG, BOT, UAA) as assigned to the Associate Provost and Assistant Provost.

Administrative Support

• Manage the administrative needs of the Associate Provost and Assistant Provost, including scheduling, travel arrangements, and processing reimbursements.
• Oversee purchasing processes for office supplies, computer equipment, software, and related items, ensuring timely reconciliation and verification of P-card charges.

Website Review and Maintenance

• Conduct regular reviews of all websites within the Associate Provost’s portfolio to ensure content accuracy, functionality, and compatibility.
• Identify and submit updates, test site changes, and ensure proper structure and accessibility standards are maintained.

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$23.95 - $26.34

Exclusive Perks and Benefits

Enjoy stability and support with UF’s unique range of benefits and opportunities. With a robust healthcare package, generous leave policies, retirement planning, and professional development, you can achieve a healthy work-life balance, plan for your future, and advance your career.

Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually. In addition, employees are eligible for ten paid holidays each year.

Bachelor’s degree; or an equivalent combination of education and relevant experience.

• Excellent verbal and written communication skills to facilitate smooth interaction and efficient execution of collaborative duties.
• Detail-orientated and organized with the ability to manage multiple duties and assignments with a track record of meeting deadlines and working in a fast-paced environment
• Proficient with Zoom and MS Office Suite; Outlook, TEAMS, Word, Excel, PowerPoint, etc.

In order to be considered, you must upload your cover letter, resume and list of three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.