| Job Description: |
The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as an Administrative Specialist II to join our team.
By providing direct support to Emergency Medicine's Executive Leadership Team, you will play a key role in providing vital administrative support, ensuring the seamless operation of departmental functions and driving the success of strategic initiatives. With a focus on enhancing the department’s efficiency and effectiveness, you will collaborate with a dedicated, excellence-driven team to advance healthcare innovation and deliver exceptional patient care.
Join us and make a lasting impact in healthcare administration at one of the nation’s premier healthcare institutions!
The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.
Key Responsibilities:
- Administrative Support: Support the department leadership by coordinating and conducting various administrative duties requiring comprehensive knowledge of university policies and procedures. Serve as a liaison between internal faculty and external stakeholders, ensuring the execution of departmental strategic initiatives.
- Event and Calendar Management: Manage the calendar for the Chair and leadership, schedule meetings, seminars, and conferences. Oversee event coordination and logistics, ensuring all details are meticulously handled.
- Faculty Evaluation and Promotion: Manage the faculty evaluation process and collaborate with leadership to ensure smooth execution of promotion and tenure procedures. Assist in organizing and tracking progress of faculty evaluation packets.
- OPS Physician Hiring: Manage OPS physician hiring efforts, including monthly reconciliation of applicants, overseeing credentialing, and finalizing ePAF for hire.
- Clinical Operations Management: Coordinate departmental activities, support leadership with administrative tasks, and ensure smooth operations of day-to-day functions.
- Special Projects: Conduct and oversee special projects by researching, gathering data, analyzing information, and preparing reports. Coordinate the collection, analysis, and submission of departmental data.
The City of Gainesville:
Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.
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| Expected Salary: |
The salary range for this position is $55,000 to $61,000, and is commensurate with education and experience.
At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:
- Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
- Individual and Family Health Insurance Benefits
- State of Florida Retirement Plan Options
- State of Florida Basic Life Insurance
- Public Service Loan Forgiveness Eligible Employer
- Professional Development Opportunities
- Flexible work schedules and remote work options
- Wellness Programs available to employees
For more details on our comprehensive benefits, visit UF Benefits.
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| Preferred Qualifications: |
- Strong time management skills, able to prioritize and handle multiple projects in a fast-paced environment
- Experience providing administrative support to senior leadership, preferably in a health sciences or academic setting
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Adobe Suite to optimize workflow and productivity
- Expertise in data collection methods, ensuring accuracy and compliance with departmental standards
- Quick to learn new systems and adapt to changing departmental needs
- Service-oriented with the ability to anticipate needs, address issues proactively, and ensure smooth operations
- Self-motivated and able to work independently while maintaining attention to detail
- Highly skilled in planning, organizing, and adjusting priorities to meet deadlines.
- In-depth knowledge of University of Florida policies and relevant state, College of Medicine, and Health Science Center regulations
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| Special Instructions to Applicants: |
In order to be considered, candidates must submit the following documents:
- A cover letter detailing relevant experience and qualifications.
- A current resume/CV.
For questions, please reach out to EM-Careers@ufl.edu
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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