The Department of Medicine, Administration is seeking two full time Research Administrator III. This remote position serves in support of research faculty in the Department of Medicine one of the largest departments in the University of Florida’s College of Medicine with over 1000 total. These positions will oversee the research administration related tasks for assigned divisions. These tasks include but are not limited to appointments, distributions, pre-award proposal processing, post-award administration, and financial and budgeting transactions. The incumbent must be highly organized and motivated individual with a capacity for hard work, able to work within a team and have strong customer services skills. The ideal candidate will have at least 5 years of prior experience with pre and post award grants management and a working knowledge of clinical trial compliance processes.
PRE AWARD Grant Management
- Grant management for all assigned divisions with the submission of grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline. Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. The RA II must be familiar with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA).
POST AWARD Grant Management
- Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for divisions and ensures that the grant funds are used in the proper category throughout the life of the award. Facilitates the completion of all post award transactions including: budget transfers, JE’s, CAS Exemptions requests etc.
- Responsible for entering salary distributions for faculty and staff in divisions. Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions
- Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts and grants and provide advice regarding utilizing of funds. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.
- Maintains auditable accounting records. The RA III assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests.
- Keep up-to-date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants. Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Exercise management controls and fiscal accountability in all research and grant endeavors.
- Responsible of Department’s grant transfers for new faculty. Review and prepare all grants transfers require documents for appropriate administrative and budgetary requirements. Provide resources and guidance to faculty and staff preparing proposals; including assistance with budget calculations, administrative documentation, and proposal submission requirements.
-Work with the Assistant Director of Research Administration and RAIIs on the design of grant records, post award management programs and training for the department’s junior research administrators. Work in the maintenance of all financial files to ensure prompt information retrieval. Develop corresponding financial and operational reports as needed.
- Other duties as assigned.