Marketing & Communications Specialist/Program Coordinator

Marketing and Communication 

Support all aspects of division marketing and communication efforts on all mediums to include social media, website, magazine, events and initiatives;

Develop original content and locate appropriate content for use across all mediums to include social media, website, television, magazine, etc.

Responsible for coordination and management of all division program initiatives including events, conferences and workshops. Ability to manage various long-term projects as assigned

Ensure adequate awareness of all division programs and initiatives with internal UF departments and external business, agencies and partners;

Communicate and coordinate projects with internal and external contractors and suppliers

Present and prepare educational materials- workshops, presentations, etc. to various stakeholders

Reporting and Compliance 

· Manage key small business metrics reporting and tracking to measure program’s success and to identify areas of deficiencies

· Design reporting metrics that allow for robust data collection and analysis

· Analyze all data pertaining to the department in order to evaluate program performance and effectiveness.

· Use the data to produce reports, dashboards, and presentations to different stakeholders

· Research, gather data, and help in the creation and implementation of new projects and/or initiatives

Internal Support 

Coordinate and facilitate training involving departmental and academic personnel concerning small business utilization

Coordinate and conduct activities for internal user groups focused on building and maintaining effective relations while promoting the awareness and utilization of small businesses;

Establish and maintain effective communications within university to identify opportunities for small businesses to support the operational needs of departments/academic units and the university’s overall mission involving research, education and public service;

Ensure goals and objectives for the division and university are communicated with regard to small business utilization;

Ability to identify potential internal strategic partners for various division initiatives and programming

Support current business relationships and assist with establishing new ones with key internal and external customers aimed at promoting and advancing supplier diversity within the university environment.

Maintain and manage relationships with university departments and academic units including Procurement, Facilities/Construction personnel, and research units - before, after and during contract periods to advance supplier diversity and support the operational needs of the departments/academic units.

External Support 

Establish and maintain effective communications with small businesses about opportunities to support the operational needs of departments/academic units and the university’s overall mission involving research, education and public service;

Ensure mission, goals and objectives for the division and university are communicated to small businesses;

Identify potential external strategic partners for various division initiatives and programming

Support current business and partnership relationships and assist with establishing new partnerships

Ensure businesses are aware of all appropriate procurement and bid opportunities from all of our various departments including Procurement, Facilities Services, etc.

Ensure business community is aware of upcoming program events Work with firms to support subcontractor outreach efforts

Conference and Tradeshows 

Ability to attend/travel to conference, tradeshows, etc. (in-state and out-of-state)

Ability to communicate program functions and services offered to small business community,

Performs related duties as required or deemed ap

A criminal background will be conducted.

Normal work hours are 8:00am - 5:00pm Monday - Friday.  Position has potential for hybrid.

Commensurate with experience

A bachelor’s degree and three years of experience; or an Associate’s degree and five years in an appropriate area of specialization; or an equivalent combination of education and experience.

EDUCATION & TRAINING

Bachelor’s degree in Business or Public Administration, Marketing or closely related field or five years of appropriate experience in supplier diversity

EXPERIENCE

Prior experience in Supplier Diversity, Procurement or higher education desired

KNOWLEDGE

General business knowledge

Knowledge of Supplier Diversity or Procurement

SKILLS

Exceptional writing and communication skills

General leadership skills

Quantitative and qualitative analysis

Research design

Personal computer and software-related skills (e.g. databases, word processing applications. & spreadsheets)

ABILITIES

Ability to establish and build relationships internally among a diverse workforce at all levels of the university and externally with businesses and organizations in the promoting and advancing of Supplier Diversity;

Ability to effectively communicate, collaborate and promote the division to help build awareness, utilization and compliance regarding the use of small businesses

PHYSICAL QUALIFICATIONS

Ability to lift at least 20 lbs. OTHER QUALIFICATIONS

Ability to travel in-state and/or out of state as needed 

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.