| Job Description: |
The Department of Physics in the College of Liberal Arts and Sciences is seeking an Accountant II. The Accountant II position is responsible for managing various fiscal and accounting functions within the the unit. The Department of Physics (PHY) is a large, research-intensive department with 300 employees and 63 cost centers. This role involves assisting with financial transactions in accounts payable and travel, monitoring account activity, and reconciling accounts to ensure accurate spending. As a fiscal and financial subject matter expert, the Accountant II solves complex problems by interpreting and applying standard procedures, provides financial support and advice, and contributes to team financial projects. The incumbent handles daily fiscal and accounting transactions, coordinates special programs for PHY, and assists with budget preparation and financial reporting. Duties and responsibilities include, but are not limited to:
Manage Daily Fiscal and Accounting Functions:
- Responsible for managing the daily fiscal and accounting functions within the Department of Physics.
- Handle accounts payable and travel-related financial transactions.
- Investigate and resolve accounting errors and work with appropriate staff to resolve the issues.
- Ensure compliance with applicable standards and provide separation of duties for all financial processes.
- Assist with the reconciliation of all department cash-based and appropriated funds.
- Serve as a tier 1 reconciler.
Team Supervision and Compliance:
- Ensures fiscal assistants adhere to federal, state, and university rules and regulations as they process daily requests, while also providing training, guidance, and support for efficient operations.
- Works closely with fiscal assistants, providing training, feedback, and supervision to ensure efficient processing of daily activities such as travel, Pcard, and MyMarketplace orders.
- Monitors compliance with regulations and provides guidance as needed.
- Recommends corrections, alterations, and improvements to business procedures to enhance efficiency and compliance.
- Provides support, assigns tasks, and delegates work to fiscal assistants.
- Offers training to ensure understanding and adherence to departmental procedures and regulations.
- Monitors performance and provides feedback to maintain high standards of work.
- Sets priorities for fiscal assistants to ensure timely completion of tasks.
Financial Management and Oversight:
- Reconcile and analyze monthly activities.
- Monitor department accounts for specific projects.
- Ensure compliance with applicable regulations.
- Prepare, review, audit, and initiate budget transfers.
- Coordinate with the immediate supervisor to maintain accurate financial records for all PHY accounts, including state appropriations, foundation accounts, overhead accounts, scholarship accounts, professorship accounts, Department and College commitments, and auxiliaries.
- Transmit budget requests to appropriate college-level processors.
- Analyze monthly activities to track departmental expenditures and revenue.
Financial Record Management and Transaction Support:
- Assists the immediate supervisor with financial record management for all PHY accounts, including state appropriations, foundation accounts, overhead accounts, scholarship accounts, professorship accounts, Department and College commitments, and auxiliaries.
- Supports the immediate supervisor with processing and reconciling various financial and fiscal transactions, including budget transfers, journal entries, payroll cost transfers, travel and expense reimbursement, purchasing, invoice payments, and scholarship awards.
Other duties as assigned.
As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university’s core curriculum. We are home to the humanities, the social and behavioral sciences, and the physical, natural, and mathematical sciences.
Nearly every UF undergraduate takes at least one class in our college. However, educating tomorrow’s leaders is not the only task occupying our over 800 faculty.
Whether discovering new galaxies, serving on presidential task forces, or writing award-winning books, they have achieved international acclaim for their contributions to society. The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.
UF is the state’s oldest, largest, and most comprehensive land grant university with an enrollment of over 50,000 students and was ranked 6th in the country among public universities (US News and World Report 2023 rankings), and 1st among public institutions in the Wall Street Journal 2023 survey. UF is located in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from the Gulf of Mexico, and 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF’s large college sports programs, museums, and performing arts center support a range of activities and cultural events for residents to enjoy. Alachua County schools are highly rated and offer a variety of programs including magnet schools and an international baccalaureate program. Learn more about what Gainesville has to offer at Visit Gainesville.
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