| Job Description: |
Manages day-to-day accounting functions: Develop and analyze monthly financial reports for decision making by departmental administration. Coordinate with department personnel (faculty and staff) Sponsored Project Administration team on payroll distributions, spending analyses, and budget forecasting and changes. Makes recommendations for operational changes based on financial trends. Process journal entries and expense transfers for non-sponsored funds. This position will actively manage the recording and reconciling of financial commitments and the disbursement of departmental commitments. The position will also track salary savings accrued by faculty and develop timely reporting mechanisms to advise administration and faculty on the status of accounts.
Responsible for providing support to the Center Director with the administrative duties, specifically to support all aspects of the research, extension and teaching programs. Coordinate and manage special projects for Director. This requires knowledge of most programs within PeopleSoft, and knowledge of IFAS, University and State management policies. This position will also be working closely with other areas of support such as human resources, sponsored project administration, academic services (for graduate student stipends and tuition) and related personnel as needed to aid with the accurate management of the unit’s budget and cash flow.
Reconciliation: Manage reconciliation for payroll and operating expenses in line with university-recommended fiscal responsibility practices to research and resolve complex finance and accounting-related issues. Works with IFA to analyze data from expenditures and assists unit leaders with budget optimization based on the availability of funding/resources. Handle and monitor various funding sources such as Appropriations, Cash, M&S. Equipment Use, Distance Learning, Foundation, Sponsored Program funds, and Capacity funds. Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
Financial Processing and responsible for fiscal functions: Provides accounting support, and excellent customer service and ensures clear communication channels between core offices (IFAS and UF) and end users. Assists departmental administration in fulfilling core values by analyzing current processes and making recommendations for improvement. Proactively identifies and communicates problems and opportunities; seeks input and participates in implementing solutions. Liaise with the IFAS financial processing division regarding the timely processing of PCard transactions, accounts payable, requisitions/purchase orders, expense reports, travel authorizations, and primary liaison for journal entries. Serves as point of contact for faculty who have general travel-related questions. Works with faculty and assists in the submissions of Travel Authorizations, Travel Expense Reports, and General Reimbursements.
Generates reports assists with providing information for the annual space certification, participate with and lead training opportunities, and performs other duties as assigned or as needed to support departments. Assists in meeting critical deadlines as necessary. Backup for time and labor approvals. Must be able to drive state vehicle, as needed.
Other duties as assigned.
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| Preferred Qualifications: |
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Experience with university, state, and federal regulations pertaining to financial management and fiscal processing, and understand how HR procedures work in conjunction with fiscal and budget.
Experience with PeopleSoft and UF policies and procedures
Knowledge of myUFL as it relates to payroll, fiscal functions, account reconciliations, and budgetary reporting
Knowledgeable on effort and space reporting
Knowledge of university and state regulations regarding fiscal, budget and payroll matters
Critical thinking skills (strongly preferred)
Demonstrated problem-solving skills (strongly preferred)
Excellent verbal and written communication skills
Should have advanced knowledge of MS Excel
Proficiency in Office 365
Ability to work well in a team environment (strongly preferred)
Ability to work independently (strongly preferred)
Ability to organize, and manage, in a fast-paced environment
Practices excellent customer service (strongly preferred)
Professional attitude that is conveyed in all interactions and communications (strongly preferred)
Self-motivated (strongly preferred)
Attention to detail (strongly preferred)
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