Fiscal Assistant II

The Department of Community Health and Family Medicine (CHFM), in the College of Medicine at the University of Florida is seeking a part-time Fiscal Assistant to join the team.

The incumbent will be responsible for processing and tracking all Fiscal transactions for the department of CHFM. This position must maintain a current knowledge of all financial policies, procedures, and systems of the University of Florida and the Florida Clinical Practice Association in order to provide guidance and information to faculty, residents, and staff regarding best practices.

• Marketplace invoices, requisitions, and purchase orders
• UFGO, Pcard, travel requests, & expense reports
• P-Card holder
• Supply orders- order tracking
• Journal entries, chartfield accuracy, corrections

Accounts Receivable:

• Assist with deposit process

Other:

• Maintain electronic files/backup documentation
• Space allocation: assist with data collection and entry
• Meetings as needed
• Other tasks as assigned

Typical schedule: 20 hours per week, negotiable.

About the University of Florida:

UF ranks among America’s top 4 best public universities by Forbes in 2024 and has a student enrollment of approximately 55,000. Located in Gainesville since 1906, The University of Florida has 16 colleges, a major academic health center, a top-ranked undergraduate online program and, in keeping with its land-grant mission, one of the nation’s most comprehensive agriculture and natural resources programs and 21 NCAA Division 1 varsity teams competing within the Southeastern Conference. All are based at the University’s 2,000-acre campus, joining its historic red-brick core with advanced facilities and preserved natural areas and connecting to adjacent innovation, commercial and residential districts. UF has a $5 billion annual budget and more than 140 mission-focused units across the state of Florida. It is the Sunshine State’s only member of the Association of American Universities comprising the nation’s 60 leading public and private research universities. More than 51,000 students have applied as freshmen for the 2021-22 academic year-a new record.

Several qualities distinguish UF among today’s leading public research universities. The first is its highly comprehensive range of colleges on a single campus, facilitating interdisciplinary collaboration. The second is its unwavering support from the state of Florida, which has endorsed UF’s drive to become one of the nation’s very best public research universities- supporting those efforts since 2013 with hundreds of millions of dollars in additional funding to grow its faculty ranks by 500 members. UF’s third exceptional quality is its dynamism. Like Florida, the nation’s third-largest state and among the fastest-growing, UF continues to undergo rapid transformation as it pursues the overarching aspiration to be "a premier university that the state, nation and world look to for leadership.” https://med.ufl.edu/.

The University of Florida provides broad and comprehensive benefits programs for more information on the Faculty Benefits please click here: https://benefits.hr.ufl.edu/

About Gainesville, Florida:

Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university and serves as one of the state's centers of education, medicine, cultural events and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida that is within a couple hours to major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for outdoor activities almost year-round. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands who are the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL please go to: The Guide to Greater Gainesville  Explore Gainesville in 60 seconds

At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives!

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

The salary range is between $18.50 to $20.50 per hour, commensurate with skills and experience.

Benefits:

• Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Voluntary insurance options, including vision, dental, long-term disability, and more, are also available.
• Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF employees have access to a generous paid leave plan, a sick leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.

See more information on benefits here: https://benefits.hr.ufl.edu/

You might be eligible for the Public Service Loan Forgiveness (PSLF) program as a state organization. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more information.

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Working knowledge of UF travel and purchasing policies and procedures.
• Ability to interact cordially with faculty, staff and students.
• Ability to clearly communicate both in writing and verbally.
• Ability to prioritize tasks.
• Basic knowledge of Microsoft Office, specifically Excel and Outlook.

• For your application for this position to be considered complete, you must upload a resume and a cover letter.
• Ability to sit for extended periods of time.
• Able to transport yourself to work, training, and meetings as needed.
• Able to attend occasional 7:00 am meetings
• Criminal, educational, and experience checks are part of the pre-hire process.
• If you are a Florida resident claiming veteran's preference, please upload a copy of your DD-214 with your application for consideration. See our Veteran's Preference Page for more specific information.
• This is a time-limited position. 

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.