FINANCIAL MANAGEMENT
This position is responsible for approving all pcard transactions and will work with the department Research Administrators and the AD to ensure transactions are allowable and appropriately allocated.  This position is also responsible for monitoring daily pcard reports to ensure timely processing and approving of all transactions. 
This position is also responsible for submitting all requisitions for review and approval by the AD.  This includes but is not limited to ensuring available balance on funding source, and allowability of the purchase.  In addition, this position is responsible for ensuring all appropriate cost comparisons and sole source documents are included as necessary per UF’s policies. 

In addition, this individual is responsible processing any checks received by the department including but not limited to processing cash expense refunds, UF Foundation gift payments, completing UFF-B forms, and maintenance of the departmental check log.

COMMITMENT ACCOUNTING
This position assists the AD with a variety of commitment accounting activities, including but not limited to tracking all departmental operating expenses, student organization expenses, renovation projects, and other time-limited departmental commitments.  This position will be responsible for monitoring and reconciling all transactions paid from the department contingent account.  This includes but not limited to running queries on a regular basis and working with the Research Administrators and the AD to ensure transactions are moved the appropriate funding source in a timely manner.  The incumbent will also assist the AD in monitoring the cash balances of funding sources within the department.  These responsibilities will require the incumbent to develop and maintain their proficiency in UF’s Enterprise Reporting, Financial Query, Commitment Control, and myInvestiGator.  This position is also responsible for correcting any voucher errors. 

ADMINISTRATIVE
This position coordinates household and lab moves for new faculty members.  This consists of obtaining contact information from new faculty hires, preparing letters of intent to pay moving expenses, processing requisitions for purchase orders, advising our new faculty of UF's household relocation policies and procedures, processing of the Request For Approval to Pay Moving Expense form, and reimbursing new faculty hires for all out-of-pocket expenses incurred during their relocation/travel to Gainesville.  Generally, this position serves as the liaison with the Procurement Services Office and our contract moving companies to resolve problems with deliveries and invoicing.

In addition, this position assists the AD with Material/Supply and Equipment-use (MS&EU) fees.  This includes submission and re-certification of MS&EU fees with the Office of the Provost.  In addition, this individual is responsible for all procurement, accounting and reporting activities for the MS&EU fees generated from the department’s laboratory classes.  This also Includes the monitoring of fees received versus fees generated, coordinating the requisitioning of materials and supplies, recording and tracking expenditures to insure UF guidelines are met and provides reports and information to department administrators as needed.

This position will also assist in maintaining all internal procedures related to fiscal transactions and tracking.  In addition, this position will also assist in training as needed for new hires.  This position will serve as the fiscal contact for fiscal related queries from other departments.

OTHER DUTIES AS ASSIGNED
This position will serve as backup support to both the Fiscal Assistant I and Fiscal Assistant II in the department.  This position will also assist the AD as needed in preparing special reporting requests.  This position will also assist in other duties as needed.

• Ability to work independently and make unsupervised decisions.
• Knowledge of University, College and Departmental policies and procedures.
• Ability to communicate effectively in writing and verbally.
• Ability to plan, organize and coordinate activities relating to operation of the department.