Office Assistant - EFNEP Hillsborough
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Job no: 533333
Work type: Staff Full-Time
Location: Hillsborough
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:60450000 - AG-EXPANDED NUTRITION PROGRAM
Classification Title: |
The Administrative Assistant I
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Job Description: |
Programmatic Support
- Make copies, files, and other routine paperwork necessary to support the program.
- Assist with program preparation, including but not limited to shopping for food, preparing food, preparing program materials, and creating displays for public health events.
Human Resources
- Understand, apply, and provide support to team with policies and procedures related to time worked, leave and personnel.
- Assist EFNEP Supervisor with review of personnel paperwork, including time and labor.
- Provide support during hiring process. Check paperwork for completion and correctness.
- Create personnel files for new hires and update current files as needed.
- Understand and apply retention policies and disposition processes for paperwork.
Fiscal Operations
- Understand, apply, and support team with policies and procedures related travel and purchasing.
- Assist EFNEP Supervisor with review of fiscal paperwork, monthly travel reimbursement and receipts for accuracy and completeness.
- Prepare and send paperwork to state office.
- Keep appropriate files of all fiscal paperwork.
- Order supplies and materials as needed.
- Assist EFNEP Supervisor with checking in deliveries, maintaining all inventory, and keeping supplies organized.
- Create and maintain inventory of nutrition education reinforcement items (NERI), or incentive items.
- Monitor and maintain equipment inventory.
- Monitor supply usage and orders supplies for Zeno (xerox) machines.
- Office Assistant will need to lift and carry materials and supplies up to 50 lbs.
Program Data Reporting
- Assist EFNEP Supervisor with county and state office reporting.
- Assist EFNEP Supervisor with review of participant paperwork, including evaluation forms for accuracy and completeness.
- Guarantee packet completeness (missing forms) and accuracy (wrong dates, forms order/sequence) before submitting them to the state office.
- Maintain Master Excel Spreadsheet and link validation form.
- Support the accurate, orderly, and timely submission of all participant paperwork, including evaluation forms.
- Send out notifications and collect the evaluations forms of all the NEs in the unit.
- Prepare and submit participant paperwork, including evaluation data, as needed.
- Maintain unit filing systems or workflows and confidential information.
Communications
- Answer telephones, compose letters and emails, assist with planning meetings, and monitoring the accuracy of calendars for all EFNEP employees in the county.
Other duties as assigned by supervisor.
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Expected Salary: |
$16.00 / hour
The University of Florida offers highly competitive benefits and retirement options, generous leave plans, a health and wellness program that reflects its commitment to qualify of life and quality of work, and many more competitive perks and rewards.
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Minimum Requirements: |
High school diploma or equivalent and one year of relevant experience.
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Preferred Qualifications: |
Ability to work independently and exercise judgment is required.
This position needs a strong background using technology and software.
Excellent written and oral communication skills
Familiar with basic computer programs, including Word, Excel, and PowerPoint.
Ability to use equipment/hardware: desktop pc, laptop, copier/scanner/fax, and calculator.
Reliable daily transportation.
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Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter, resume, and references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is a time-limited, grant funded position in Hillsborough County Extension
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
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Health Assessment Required: |
No |
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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