| Job Description: |
Join our team as a Human Resources Generalist II at the University of Florida's College of Medicine, where you will play an impactful role in supporting essential HR functions. In this role, you will provide comprehensive HR support across the College of Medicine and its various units, with a primary focus on employment and job actions. Your attention to detail, strong communication skills, and ability to manage multiple priorities will be key in ensuring compliance with employment laws, university regulations, and internal policies. You will also contribute to the success of highly complex administrative, clinical, and research units. A strong commitment to customer service and teamwork is essential, and previous HR experience is preferred. If you're ready to make a meaningful impact within a dynamic and collaborative environment, we invite you to become a vital member of our team.
About This Role
Team Employment & Job Actions - HR Transactions Coordination and Processing
- Manage and process a wide range of HR transactions throughout the employee lifecycle, including hiring request approvals, new hires, job reclassifications, special pay increases (SPIs), changes in FTE (Full-Time Equivalent), administrative supplements, additional compensation, position description updates, supervisor changes, leaves of absence, terminations, and leave cash outs.
- Communicate with supervisors, administrative units, payroll, and benefits teams, serving as a liaison for HR processes within assigned units.
- Maintain original copies of HR documentation on the Shared Drive for assigned areas, ensuring that records are organized and easily accessible.
Recruitment Support, Onboarding, and Offboarding Coordination
- Collaborate with designated units and business partners to assist in recruitment activities, including creating job requisitions within Page Up (Careers at UF).
- Draft offer letters and manage the onboarding process for new hires, ensuring the completion of necessary paperwork and actively communicating with both new employees and supervisors.
- Coordinate the dissemination of information regarding new employee orientation, benefits sessions, payroll, training, and other relevant onboarding details.
- Oversee offboarding procedures for departing staff, ensuring the completion of required paperwork and transactions
Operational Support
- Ensure compliance with employment laws, university regulations, and college policies, staying current on updates to maintain compliance.
- Maintain and update the college faculty database with all necessary information, ensuring that records are accurate and up to date.
- Assist in drafting, implementing, and training on Standard Operational Procedures (SOPs).
About COM-HR
The Office of Human Resources at the University of Florida's College of Medicine is dedicated to supporting the College's mission by providing comprehensive HR services to faculty, staff, and students. COM-HR focuses on fostering a collaborative and inclusive work environment, enhancing employee engagement, and driving strategic HR initiatives. Our team works closely with department leaders to address HR needs, streamline processes, and promote professional development. With a commitment to excellence and innovation, COM-HR plays a vital role in advancing the College’s goals and supporting its world-class research and clinical programs.
For more information about COM-HR and its services, visit COM-HR.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to Secure Your Future
- Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
- Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities)
- Tuition Assistance (UF Employee Education Program)
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About the City of Gainesville
Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.
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| Preferred Qualifications: |
The ideal candidate will possess:
- 2+ years of experience with human resource transactions.
- Proven ability to quickly learn and adapt to new HR systems, software tools, and processes.
- Flexibility in adapting to evolving programs and procedures while maintaining a high level of accuracy and efficiency.
- Experience in a healthcare human resources setting is preferred.
- A customer-focused approach when assisting employees and supervisors, with the ability to handle inquiries professionally and courteously.
- Excellent written and verbal communication skills, with the ability to tailor messages thoughtfully and effectively to staff, faculty, supervisors, senior leaders, and other stakeholders."
- A collaborative mindset, working closely with HR team members, supervisors, department administrators, and key stakeholders.
- A self-motivated, proactive approach to handling responsibilities, problem-solving, and completing assignments.
- Exceptional attention to detail and a high level of accuracy in all tasks.
- Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Strong time management skills to meet deadlines and ensure timely completion of duties.
- Proficiency in relevant HRIS information systems and software tools, including Microsoft 365/Office Suite (Word, PowerPoint, Excel, OneNote, Teams), Dropbox, and DocuSign.
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