| Job Description: |
Responsible for administrative and management functions for Student Organizations & Advisor Resources, Community Engagement, and student programming & events.
• Supervise, train and evaluate staff for Student Organizations & Advisor Resources, Community Engagement, and student programming areas establishing work priorities and workflow; developing strategic goals relevant to the area, and providing general direction and leadership for goal accomplishment
• Create, guide and implement long and short term strategic plans for student engagement, leadership and service, and student programming aligning with the educational mission, values, and goals of the University of Florida and the Division of Student Life.
• Develop, utilize, and analyze assessments, research and service delivery to inform or support management decisions and ensure integration into operational processes
• Develop and manage departmental budget, including daily budget management, approval of expenditures, and the development of the annual budget proposal
• Interpret and ensure compliance with appropriate policies and guidelines related to students, student organizations, campus events or spaces, event permits, catering, and other resources
• Ensure compliance with safety standards, ADA, and other relevant regulations
• Formulate and implement policies and procedures related to areas of oversight
• Develop and implement comprehensive risk strategies related to areas of responsibility
• Ensure effective collaboration with university departments, academic units, community partners, and other campus venues
• Responsible for assisting in the management of the contracting process for student organization events, departmental programs, equipment rentals and performer contracts (e.g. contract negotiation, preparation, and management)
• Serve as resource for major events and large-scale programming for events (e.g. Homecoming Parade)
• Serve as the leader for management of crises related to student organization events or specific student groups when appropriate and collaborate with other departments as needed.
Provide management and oversight of student organization management
• Provide leadership and guidance for 1000+ registered student organizations.
• Advise designated student organizations providing support related to registration, programming, promotion, fiscal management, event management, risk management and general operations
• Provide leadership and guidance for student organization advisor network that includes advisor orientation and onboarding, recurring training, and regular communication.
• Provide oversight for student organization conduct process, in collaboration with the Dean of Students Office, regarding issues and violations of university policy and the code of conduct.
• Responsible for developing initiatives and programs regarding leadership development, event management, risk management, prevention of hazing, sexual violence, alcohol and other drugs
• Oversight of training and educational resources and initiatives provided to student organizations related to leadership development, event management, risk management, prevention of hazing, sexual violence, alcohol and other drugs.
• Serve as resource for reporting incidents in accordance with appropriate University guidelines (e.g. Title IX)
• Develop and implement a strategic plan for student success and engagement ensuring alignment with Division of Student Life goals and integrating assessments and evaluations that should be used to inform or support management decisions throughout the Office.
• Provide oversight for strategic outreach and engagement opportunities (e.g. preview, weeks of welcome, open house)
• Responsible for oversight of training, operation, and management of student staff and volunteers for programming and outreach initiatives (e.g. Student Engagement Ambassadors, Institutes student staff)
• Support student welcome events for the Division of Student Life (i.e., Great Gator Welcome)
• Develop and implement programming strategy to create a dynamic and exciting welcome experience for Summer B, Fall, and Spring semesters.
• Incorporate student life staff and students to develop, execute, and assess area programming.
Develop reports, handle special projects, and other duties as assigned. Please note this position is designated as essential and is subject to the university's procedures and guidelines for essential personnel.
Contributes to the division and university through active participation on committees and division-wide initiatives (example opportunities: emergency dean on call, event support team, conduct committee, student welcome events, etc)
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| Preferred Qualifications: |
KNOWLEDGE:
• Demonstrated knowledge of student organization registration, advising student organizations, and implementing student organization support activities including but not limited to organization development and risk management training preferably at a major public university
• Demonstrated knowledge and experience in developing and implementing training on a variety of student organization/student leadership topics
• Knowledge of event management, student event planning, and contract negotiation and management
• Knowledge of theoretical foundation in the principles and practices of leadership, service, and student development
SKILLS:
• Demonstrated knowledge and experience managing fiscal operations in a department of moderate size and complexity
• Demonstrated knowledge and ability in budget development and monitoring, and fund management of multiple funding sources
• Demonstrated proficiency with computers and basic software applications
• Demonstrated communication skills (verbal and written)
• Demonstrated customer service skills
• Demonstrated interpersonal skills
ABILITY:
• Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions
• Demonstrated ability to handle multiple projects or tasks simultaneously
• Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
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