| Job Description: |
UF Information Technology (UFIT) is currently seeking an intermediate-level Administrative Specialist II to join Infrastructure & Communication Technology (ICT), a unit within UFIT.
Employment with UFIT provides an excellent opportunity to work with other employees who are dedicated and focused on understanding and interpreting the technological needs of the University of Florida’s innovative and inspirational community.
ICT provides shared IT Infrastructure to meet the needs of the University of Florida. It aims to consolidate and standardize IT infrastructure. It replaces, retires, and keeps the campus IT infrastructure and communication services current in order to optimize and maximize all IT provided services.
As part of ICT, you will be the administrative arm to the Associate Vice President & Deputy CIO as well as Associate Directors. As part of ICT's administrative team, you will be responsible for administrative, procurement, and office management support of ICT leadership.
The ideal candidate will have a proven track record of dependability, reliability, flexibility, and great attention to detail.
Some key responsibilities and characteristics of this position are:
- Assists, manages, schedules, and maintains AVP & Deputy CIO and Associate Director’s calendars, meeting schedules, interviews, meeting minutes, and business events by providing oversight and assistance with the administrative functions designed to create a seamless operation in the office
- Manages budget related to ICT operations, including (but not limited to) contracts, salaries, Other Personnel Services (OPS), operational expenses, consulting, and/or project expenses. Provides final authorization on all procurement and travel related expenses and all procurement related items
- Responsible for preparing a variety of materials including correspondence, reports, and presentations. Coordinates internal and external contacts and communications
- Serves as the contact person on behalf of the AVP & Deputy CIO, department management, and area administrators for special projects and requests as they relate to internal and external customer and vendor relations, as well as service projects (small-to-large in complexity)
About UF Information Technology
UF Information Technology comprises eight departments reporting to the Vice President and Chief Information Officer: Academic Technology; Applications, Development, and Integrations; Business Center; Customer Experience and Resource Planning; Data Platform and Analytics; Information Security Office; Infrastructure and Communication Technology; and Research Computing. With established governance advisory committees and a set of well-defined, transparent processes aiding decision-making, UFIT strives to provide exceptional IT services in support of UF’s mission. For more information about UFIT and its goals and governance, visit http://www.it.ufl.edu/vp-cio-office/strategic-plan/.
Learn more about UFIT at https://it.ufl.edu/ and @GoGatorsUFIT.
About the University of Florida
The University of Florida (UF) is the state’s oldest, largest, and most comprehensive land grant university, with an enrollment of over 50,000 students and was ranked 6th in the country among public universities (US News and World Report 2023 rankings) and 1st among public institutions in the Wall Street Journal 2023 survey. UF is in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from the Gulf of Mexico, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF’s large college sports programs, museums, and performing arts center support various activities and cultural events for residents to enjoy. Alachua County schools are highly rated and offer various programs, including magnet schools and an international baccalaureate program. Learn more about what Gainesville has to offer at Visit Gainesville.
Benefits
Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at 4 hours biweekly/13 days annually. In addition, employees are eligible for ten paid holidays each year.
Vacation-accruing TEAMS employees are eligible for four personal leave days/32 hours per year, assuming full-time status, and are intended to give the flexibility to enable units to close from December 26 to 31, when possible, determined on a unit-by-unit basis.
In addition to paid time off, the University of Florida offers a very competitive benefits package.
Achieving a top-6 public university ranking means we prioritize employing and working with people with various experiences, backgrounds, and perspectives to discover new ways to leverage technology for teaching, learning, research, and the business needs of a comprehensive land-grant institution.
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