| Job Description: |
The Development Assistant directly supports Development Officers for the UF Health Office of Advancement. Reporting to the Director of Development Strategy & Operations, this position provides all administrative support to the development officers and assists in the management of travel coordination and major prospect/donor management. The incumbent requires superior administrative skills, attention to detail, and comprehension of the essential varied priorities of the development officers; involves extensive contact with staff, faculty, and donors. Must be able to work both as part of a team and independently and exercise judgement and discretion in varied situations.
More About This Role
Development Officer Support
- Provide assistance to Development Officers, including prospect cultivation, donor stewardship, and ensures that records are properly documented.
- Maintain and monitor appointments and calendar for Director and keeps the director abreast of daily, weekly, and monthly schedules. Assists with communication to prospects and donors.
- Process correspondence, funding requests proposals and reports. Independently prepare standard correspondence and proposals from basic information provided. Initiates correspondence as necessary to insure the efficient and timely flow of information within UF Health Office of Advancement.
- Arrange travel, secure necessary tickets, and confirmations for both airline and automobile travel. Ensure compliance with all University of Florida, UF Health, and UFF regulations.
- Assist directors in the administration of public event activities as needed. This could include attendance at special events.
- Collaborate with development officers in the implementation of fundraising mailing appeals for various departments of the College of Medicine including, but not limited to the preparation of pledge forms and the compiling of data.
Administrative Support
- Provide liaison through telephone, meetings, and personal contact with other departments/divisions throughout the University of Florida and the public. This public relations function requires not only an understanding of programs of the UF Advancement, College of Medicine, UF Health and the mission of advancement activities, but also excellent presentation and interpersonal skills.
- Assist with receptions and other events related to development outreach Including, but not limited to guest lists and invitations, serving as host, post-event follow-up and publicity.
- Works closely with development staff on major fundraising initiatives.
- An active member of the administrative support team within the UF Health Office of Advancement, providing backup coverage, when necessary.
Operations Support
- Work with manager and other admin team members to ensure that administrative tasks are completed and the office functions efficiently, including but not limited printer/copier maintenance management and IT requests for computing and phone related needs.
- Assist manager with placing orders through multiple vendors and purchasing platforms for UF and UF Health Shands business needs.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Florida Retirement System Retirement Plans
- Paid Time Off (11 paid holidays, in addition to paid family, sick and vacation leave)
- Personal and Professional Development Opportunities (UF Training & Organization Development, LinkedIn Learning)
- Tuition Assistance (UF Employee Education Program)
- Public Service Loan Forgiveness (PSLF) Eligible Employer
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| Preferred Qualifications: |
The ideal candidate will possess:
- Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
- Experience working with different university constituencies, knowledge of the University of Florida, preferred.
- Excellent oral/written communications and interpersonal skills.
- Two or three years of office and administrative experience.
- Displays good customer service skills and conducts business in a professional manner.
- Accuracy, attention to detail and a customer service-oriented attitude.
- Ability to work collaboratively and a team player.
- Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
- An appreciation for and support of an environment that embraces people from varied backgrounds at work in every aspect; proven success working with stakeholders; project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
- Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system.
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| Special Instructions to Applicants: |
To be considered, please submit an application with the following documents attached:
- Cover letter
- Resume
- Contact information for three professional references
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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