Research Coordinator II

Apply now Job no: 523853
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Grant or Research Administration
Department:36020000 - PHHP-COM EPIDEMIOLOGY

Classification Title:

Research Coordinator II

Job Description:

The research coordinator will report directly to the PI of the projects and the Director of the SHARC Center, Dr. Robert Cook, MD, MPH. The position requires strong organizational and communication skills and experience in human subjects’ research activity. Experience with IRB is essential. The Research Coordinator will be part of a dynamic team of investigators, staff, and students affiliated with the SHARC Center for Translational HIV Research at the University of Florida. Organizational and communication skills, and the ability to multi-task are key features of the job. There will be opportunities to gain new skills and experience and to work with investigators and students from a range of scientific disciplines.

Administration and Coordination:

Responsible for coordinating research activities related to the P01 under the supervision by the PI of the research team. This includes the development and implementation of research team procedures, and assignment of duties to staff and students that support the overall mission of the research team. The research coordinator should become familiar with all details of the study procedures for this project to oversee and teach others.  The coordinator will organize and help to lead two study team meetings a week (by zoom) and attend additional study team meetings related to the project.   They will also work with the Data Core team to help coordinate the flow of data from the research site to the data team. Responsible for the interpretation and implementation of federal, state, and University of Florida policies and procedures as they apply to the clinical research activities.
Plan, schedule, and coordinate research team calls and meetings needed to facilitate communication about and coordination of research activities. Ensure that all research staff are trained in all study procedures and that job duties are clearly communicated. Request, deliver, and monitor research subject payments using the UF Human Subject Payment system. Assist and support the principal investigator in written and oral communications with granting agencies, faculty, staff, and community groups. The Research Coordinator will assist with data collection, create study documents, and understand the project budget.
The Research Coordinator will be responsible for working with our administrative team to help update and support the marketing and branding of the project with items such as brochures, logos or items needed for promotion. Assistance with these items will be provided but a clear vision and direction is expected. The coordinator will help to develop and implement strategies to increase enrollment and retention of the study.


The Research Coordinator will complete required IRB activities and be the primary point of contact for  numerous IRB protocols, including multi-site protocols and the Western Institutional Review Board (WIRB).  Updating IRB protocols across several different IRBs is a key feature of the job, and knowledge and experience with IRBs and related policies and regulations is needed.
The IRB will be submitted directly to the WIRB (a private IRB), and then to UF.  The Research Coordinator II will coordinate with the University of Miami and any other outside IRBs to update their IRB documents (rather than “submit directly to the UM IRB). The Coordinator will complete site monitoring visit to ensure that the study is being run per protocol.
Under the supervision of the PI, the research coordinator will prepare and submit filings of new protocols, revisions, continuing reviews, study closures, and other periodic reports to Investigational Review Boards (IRB) and other regulatory agencies such as, NIH, University of Florida, the Florida Department of Health and other participating institutions and/or organizations.
The Research Coordinator will oversee maintenance and updates of regulatory binders and Manual of Operations at each participating clinical setting and maintain a knowledge base of Good Clinical Practice Guidelines and Federal Code of Regulations regarding conduct of clinical trials and other clinical research activities involving human subjects.
The Research Coordinator will monitor for and document any study adverse events or research protocol deviations. This person will stay current with knowledge and expertise related to IRB, and good clinical practices by attending relevant training courses, taking on-line skills training, and learning from others with similar skills.
The Research Coordinator will be responsible for adding and deleting staff from IRB protocols. This person will conduct site visits in Miami and other sites as needed to monitor for research integrity for additional studies. 

Research Support:
The coordinator may also help to provide advice and/or support for other research projects in the SHARC Center, including projects that involve graduate students, postdocs, and junior faculty.  This may involve advice or support related to recruitment, marketing, IRB. This could involve recruitment activities in the Gainesville area, Florida Department of Health Clinics, and online recruiting.  (Oversee students and part-time research staff and assign them duties such as assisting with preparation of papers, advertising materials, data entry, scoring of cognitive assessments, creating reports and other documents.
Ensure appropriate and complete data entry and storage of data collection forms and surveys.
Communicate with research support services on a weekly basis, including clinical research centers (at UF, FIU, and UM), research laboratories (such as LabCorp) and other vendors (including SCRAM systems biosensors). 
Manage study protocols and establish plans to prioritize research studies for potential subjects that are eligible for multiple research studies.

Oversee training of staff regarding collection of data related to cognition, memory, planning, and substance use disorder.  Provide quality assurance on this by observing staff and/or listening to recordings of staff with participants. 

Responsible for coordinating, requesting and tracking study specific supplies, the study specific intervention products (probiotics), ensuring that sites have appropriate phones and iPad’s needed for the research.

Other Duties as Assigned:

The position will also provide support for, and work on, similar activities as needed for the SHARC Center for Translational HIV Research including research related support

Expected Salary:

$51,500 - 63,300 commensurate with education, skills, and experience.

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

• IRB knowledge and experience
• Excellent organizational skills
• Strong communication skills
• Experience in human subjects’ research activity
• Friendly, good communication by email, phone, and face-to-face
• Experience with diverse populations
• Experience supervising other people
• Familiarity with statistical software (e.g. SAS) and data management software (e.g. REDCap data          system)
• Knowledge of grant proposals, post award management and IRB guidelines
• Willingness and ability to travel, as travel to Miami is expected (minimum of two times per year.

Special Instructions to Applicants:

In order to be considered, you must upload your resume cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

This position may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of the unit’s normal business hours. 

The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of it's faculty, staff and students.  We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Florida, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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