Eligibility and Enrollment Specialist

Apply now Job no: 521506
Work type: Staff Full-Time
Location: In the State of Florida
Categories: Education/Instructional
Department:18300000 - ED-LASTINGER CENTER

Classification Title:

Education/Training Spec II

Job Description:

The Lastinger Center for Learning is an education innovation hub within UF’s College of Education focused on creating equitable education systems that improve teaching and learning across early childhood and K-12 education. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children’s educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation’s elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing against UF’s service mission to strengthen the human condition and improve the quality of life.

Learning Services Specialist
•Flamingo learning system user registration and enrollment
•Track enrollment. Sections, modality, numbers, instructor, facilitators/coaches
•Create pacing calendars for courses
•Collect and organize rosters for Flamingo courses
•Enroll Flamingo participants or send invitations account creation and enrollment
•Track and assign communities of practice or coaching to participants within Flamingo; update as needed
•Monitor multiple/sequential enrollments and make withdrawals as needed
•Review late enrollment requests, determine placements, and enroll or coordinate with support team to communicate resolution of requests
•Monitor and implement withdrawals
•Add instructors, facilitators, coaches, and assessors to Flamingo and their respective courses/groups
•Communicate with course users and state partners on enrollment needs

Professional Development Registration, Certificate Creation and Distribution
•Set up and monitor registration for communities of practice institutes, TA coaching institutes, and communities of practice and coaching calibration sessions, and other professional development opportunities
•Communicate with participants about registrations
•Prepare pre-populated sign-in sheets for face-to-face training
•Verification of attendance for face-to-face and virtual training and submission of training certificates
•Maintain certificates and CEUs calculations for IACET compliance
•Contract compliance receipt and review of documentation [sign-in sheets or zoom reports, reflections, gains surveys], scan, upload to file storage

Other Data Tracking and Reporting
•Track and verify course certifications for stipend distribution
•Coordinate with project leads - to determine and coordinate other data needs
•Track Mastery and withdrawal rates
•Distribute, collect, and review personnel guidelines for IACET compliance
•Use Flamingo reports and data to create supporting documentation for contract deliverables and invoicing
•Maintain and update enrollment, registration tracking and dashboards to include but not limited to sections, modalities, registration numbers, instructors, facilitators, and coaches

Other Duties as Assigned

Expected Salary:

$48,000 - $55,000; commensurate with education and experience

Minimum Requirements:

Bachelor's degree in an appropriate area and four years of relevant experience, or an equivalent combination of education and experience.

Preferred Qualifications:

•Experience in customer service role
•Experience in coordinated services position
•Must demonstrate ability to meet deadlines
•Strong communication skills required
•Ability to visualize project management to team members using digital methods

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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