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Administrative Support AST II 17210100 - BA-IT BUSINESS OFFICE Main Campus (Gainesville, FL)
Information Technology Operations (ITO) is a sub-unit of the Warrington College of Business Information Technology Support Programs (ITSP). ITO provides administrative services (purchasing, travel, HR, etc.) to ITSP and three other units within the Warrington College of Business – the Teaching & Learning Center (TLC), the Marketing & Communications Services (MCS), and the Digital Media Initiative (DMI). This employee is a member of the ITO team and will provide administrative support that includes activities such as process invoices and Pcard transactions, enter general journals associated with recovery of expenses, deal with travel arrangements, manage software/data, assist with student access to resources, assist with research and problem resolution, identify resources to improve operations/processes, and audit unit policies/procedures and recommend solutions.
Director, Health Care Admin (Oral & Maxillofacial Surgery) 30220000 - JX-ORAL AND MAXILLOFACIAL SRGY Jacksonville Campus
Reporting to the Chair of the Department of Oral and Maxillofacial Surgery, the incumbent in this position serves as the chief administrative and financial officer for the department. The Department Administrator (DA) is responsible, directly or through middle management staff, for directing and managing the administrative, and fiscal activities of the department in support of advancing the tripartite mission – patient care, research, and education – at UF Health in Jacksonville. In conjunction with the Chair, the DA sets departmental goals and objectives that are aligned with those of UF Health enterprise as well as managing the department's relationship with leaders of the College of Medicine- Jacksonville (UFCOM-J), University of Florida Jacksonville Physicians, Inc. (UFJPI), and UF Health Jacksonville hospital.
Dental Assistant I 34010703 - DN-FACULTY PRACTICE Main Campus (Gainesville, FL)
The College of Dentistry is accepting applications for a Dental Assistant I who will be assisting dentists during the examination and treatment of patients, sterilizing instruments, and setting up instrument trays. The Dental Assistant will be responsible for recording medical and dental history and vital signs of patients, setting up and breaking down dental operatories, organizing inventory, and ordering supplies.
Research Coordinator II 18380000 - ED-CTR EXCEL EARLY CHILD STUD Main Campus (Gainesville, FL)
The Anita Zucker Center for Excellence in Early Childhood Studies at the University of Florida is seeking a qualified and enthusiastic individual to coordinate grant-funded randomized controlled trial of Florida Embedded Practices and Interventions with Caregivers, which is focused on young children birth to age 3 who have or are at risk for development delays, their families, and the personnel who support them. This individual will work under the supervision of project Principal Investigators and will collaborate with project staff to assist with the conduct of a randomized controlled trial that may include: coordination of recruitment and enrollment activities; maintenance of IRB protocols; coordination of data collection and data entry activities; completing data collection and data analysis; supporting the development, validation, and evaluation of professional development and intervention materials; and implementation of professional development activities. This position requires ongoing and effective communication with faculty and staff as well as other community partners of the Anita Zucker Center. The position is grant-funded and time-limited.
Administrative Specialist I 16620000 - LS-AFRICAN AMERICAN STUDIES Main Campus (Gainesville, FL)
The African American Studies Program is seeking an Administrative Specialist I. This position will manage and oversee all administrative and selected academic functions of the program and will be the principal assistant to the Director. This individual must be able to develop procedures as well as propose and implement solutions to problems. This position will monitor the budget for the program, manage and process all human resources and payroll transactions, act as academic liaison and coordinate various administrative activities.
Assistant Controller 64601000 - FA-GEN ACCTG AND FIN RPTG ADMN Main Campus (Gainesville, FL)
This position, located in Finance and Accounting, General Accounting & Financial Reporting, serves as an Assistant Controller for Financial Reporting and reports to the Associate Controller. The primary responsibility of this position is to supervise the preparation and distribution of various University financial reports, including but not limited to the University's Annual Financial Report, the Quarterly Financial Statements for the Board of Trustees (BOT), other monthly, quarterly, and year-end reports. Additionally, this position provides guidance to various departments and component units, including internally to Finance & Accounting, in matters of accounting and financial reporting. The incumbent will closely collaborate with the Assistant Controller for General Accounting to ensure seamless operations of the entire General Accounting and Financial Reporting department.
Administrative Support Assistant I 11250000 - RE-HUB Main Campus (Gainesville, FL)
We are looking for a people oriented, hospitality minded, hungry for knowledge self-starter to join our #hubsweethome! This Administrative Support Assistant I position supports the administrative functions of UF Innovate | The Hub, a 100,000 square foot mixed-use incubator which currently houses 56 startup companies. Duties include scheduling meetings, coordinating calendars, preparing correspondence, surveys and reports, maintaining digital records including legal documents, insurance and fiscal backup, purchases office supplies and manages supply inventory. This position will meet with various guests, visitors, community and state leaders including political dignitaries. Previous customer service experience is required along with a high level of aptitude for confidentiality. Our department focuses on being an exceptional entrepreneurial support partner to our startups, UF, and the community at large. Therefore, punctuality, maturity and professionalism is a necessity. The position hours are 8:00 AM - 5:00 PM, Monday - Friday.
Research Administrator II 16360100 - LS-PHYSICS-GENERAL Main Campus (Gainesville, FL)
The Department of Physics is a highly active research department unit with more than 50 faculty engaged in a broad range of experimental and theoretical research projects. The Department is seeking two Research Administrator IIs to join the team that administers and manages its sponsored research program with approximately $10M per year in external awards. The position operates with a high degree of independence and responsibility, working alongside other research administrators who are guided by a Research Manager and the Department Chair. Each research administrator performs a variety of pre- and post-award functions, manages personnel appointments and distributions, interprets and carries out UF and sponsor policies and procedures, and tracks spending and researcher effort, while interacting with faculty and other researchers. The Department of Physics offers an exciting and enjoyable work environment with a large and diverse group of faculty, staff, students, and other researchers and a strong commitment to employee growth.
Administrative Support Assistant II 16140000 - LS-CLASSICS Main Campus (Gainesville, FL)
The Department of Classics is seeking an Administrative Support Assitant II. This position manages the day-to-day administrative operations of the Department of Classics and routinely liaises with the CLAS Shared Services Center (SSC). The position requires a self-starter with initiative, a team player mindset, and an appreciation for working in a small department. The incumbent must be well-organized and capable of meeting deadlines. Good command of basic applications in the Microsoft Office Suite is necessary, as well as the ability to communicate professionally in person, on the phone, and in writing. Duties span a variety of business functions, including general office support, assistance with academic matters including advising, admissions, enrollments, course/classroom scheduling, and coordination of fiscal and human resources transactions.  The job requires regular training updates through sessions offered by UFHR.
Clinical Research Coordinator III - Multiple Sclerosis and General Neurology 29180100 - MD-NEUROLOGY-ADMIN/EDUC Main Campus (Gainesville, FL)
The Department of Neurology is currently recruiting for a Clinical Research Coordinator III to support research for their General Neurology and Multiple Sclerosis (MS) Divisions and will manage daily operations of clinical trial studies. This position is responsible for managing and overall coordination of multiple research studies and study subjects and implementing good clinical practice guidelines. This position will ensure that all regulatory requirements are responded to appropriately under strict deadlines and is responsible for assisting researchers in identifying possible funding sources for their research, designing research methods and proposal preparation.
Warehouse/Stores Specialist 11800000 - RE-ANIMAL CARE SERVICES Main Campus (Gainesville, FL)
The Ware House Stores Specialist Operates vehicles which require a minimum of a Class B Commercial Driver’s License (CDL) at time of hire. Position performs general and complex receiving and disbursement tasks for UF Animal Care Services (ACS). Is responsible for processing orders for feed, bedding and facility supplies for all ACS sections. Maintains physical inventories of supplies. Places orders and communicates with vendors concerning orders and shipments. Develops inventory controls, policies, and procedures. Evaluates new products, obtains pricing, and negotiates delivery schedules. Oversees inspection of items, sorts and verifies items against orders, and completes receipt documentation Maintains purchasing/ordering system. Ensures compliance with policies, procedures, regulations, and safety standards. Tracks order status, prepares invoices, and responds to customer inquiries. Coordinates mail or package processing and delivery. Receives and inducts newly arrived animal shipments from various vendors. Serves as back up to the Warehouse/Stores manager. Operates ACS vehicles with air brakes which require a Class B Commercial Driver’s License (CDL) as well as other department vehicles.
Specialist, Literacy Implementation, New Worlds Reading Initiative 18300000 - ED-LASTINGER CENTER In the State of Florida
Under supervision of the Literacy Implementation Manager, the Literacy Implementation Specialist will contribute significantly to the implementation of literacy content for the New Worlds Reading Initiative and facilitate training events with parents and other stakeholders. The content should be accessible for parents, and include, for example, book specific reading guides, scripts for video training, and other resources to assist parents in supporting their children in reading and language development. This position is time-limited and soft-funded. This location is based in Florida, with a strong preference to be located at the University of Florida Campus in Gainesville, FL.
Specialist, Literacy Content Development, New Worlds Reading Initiative 18300000 - ED-LASTINGER CENTER In the State of Florida
Under supervision of the Content Manager, the Literacy Content Developer Specialist will contribute significantly to the development of literacy content for the New Worlds Reading Initiative. The content should be accessible for parents, and include, for example, book specific reading guides, scripts for video training, and other resources to assist parents in supporting their children in reading and language development. This position is based in Florida and is time-limited and soft-funded.
Veterinary Hospital Anesthesiology Technician I/II (CARE) 28318000 - VM-ANESTHESIOLOGY/PAIN MGT Main Campus (Gainesville, FL)
We are seeking a compassionate, organized, and service-oriented Veterinary Technicians to join our team in the Anesthesia service. Our anesthesia technicians are an integral part of the hospital and work under the direction of an anesthesiologists to provide anesthesia to patients undergoing procedures. New veterinary technician graduates who have a strong interest in anesthesia or those looking to expand their knowledge are encouraged to apply.
Research Administrator III 11230000 - RE-INFORMATICS INSTITUTE Main Campus (Gainesville, FL)
The University of Florida Informatics Institute (UFII) was established as part of the UF Rising Initiative.  The Institute reports directly to the Vice President for Research. The UFII's mission is to develop and nurture integrative informatics research and education studies at the University of Florida. The Administrative Specialist III will report to the Director of the UFII in regards to the direct oversight of administrative and budgetary issues.  Incumbent provides support and tracking of initiatives and ongoing reporting and spending in the Institute.  This position requires a broad range of skills and the exercise of considerable judgment and initiative.  In the absence of the Director, the Administrative Specialist has full responsibility for all daily administrative and fiscal operations, and coordinates daily activities and functions of assigned projects.
Administrative Support Assistant I 16120100 - LS-CHEMISTRY-GENERAL Main Campus (Gainesville, FL)
The Department of Chemistry is seeking an Administrative Support Assistant I. The Administrative Support Assistant I serves as the gateway to the Department of Chemistry in the College of Liberal Arts and Sciences. Visitors, parents, alumni, prospective students, staff, faculty, etc. all come through the Main Office of Chemistry to this desk, whether it is in person or by phone. To many, the position is the first representation of this Department, College, and University.
Student Assistant - IT Desktop Support 11760100 - RE-GENETICS INSTITUTE-GENERAL Main Campus (Gainesville, FL)
The Genetics Institute is seeking qualified, enthusiastic and motivated applicants to fill the position of part-time student OPS non-clerical IT Desktop Support. This position provides first-level research and resolution and refers to second-level support when higher technical skills are required to resolve the issue. Assists with the installation and implementation of desktop and mobile computing devices, printers and other peripheral devices, and wireless computing and communications devices. Perform new system installations, image and deploy workstations, troubleshoot and support general office and research-related applications including but not limited to email, documentation, spreadsheets, stream live video, and specialized networking printing. Workstations repair, upgrades, and troubleshooting. Support an extensive variety of peripherals like Printers, Scanners, Copiers, projectors, faxes, and the latest smartphone devices. Support Mac and Windows operating systems
Sponsored Programs Administrator 11060000 - RE-SPONSORED PROGRAMS Main Campus (Gainesville, FL)
UF Research is the University of Florida’s central sponsored programs and research administrative office responsible for the oversight and management of over $900 million of sponsored activity awarded annually to UF by nearly a 1000 different sponsors. The Division of Sponsored Programs (DSP) is UF Research’s primary division that is responsible for submitting Principal Investigator’s proposals, negotiating, accepting and facilitating awards on behalf of the University of Florida. The Sponsored Programs Administrator position within UF’s Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities such as preparation and submission of proposals and award acceptance.
Univ Registrar Svcs CRD II (Registration & Curriculum Services) 03030000 - EM-OFFICE OF REGISTRAR Main Campus (Gainesville, FL)
The Office of the University Registrar is responsible for developing, administering, and monitoring academic policy, records management, registration processes, classroom and examination scheduling, enrollment planning and student information technology. Comprehensive automated systems support almost every function and process. Reports to the University Registrar Services Coordinator III in the Registration and Curriculum Services area of the Office of the University Registrar. Assists with managing the daily activities in the employee education tuition waiver programs processing, non-degree, and other non-traditional programs,. Additional responsibilities include assisting with the evaluating and gathering of documents for waiver consideration of university policy and collecting data for reports.
Veterinary OR Surgical Technician I/II (CARE) 28311105 - VM-OPERATING ROOM SERVICES Main Campus (Gainesville, FL)
The AAHA accredited Small Animal Hospital is recruiting for an operating room technician to join our growing team. The OR team supports services throughout the hospital especially our surgery and anesthesia services.This position assists with surgical procedures and perform routine nursing care such as surgical preparation, aseptic technique, and patient handling and restraint.

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