Administrative Assistant I

The University of Florida is looking for an Administrative Assistant I to support the Center for Precollegiate Education and Training (CPET). In this role, you will provide centralized administrative, fiscal, and programmatic support that enables CPET to connect UF researchers with educators and students across Florida.

Responsibilities include, but are not limited to:

Customer Service & Communication

• Serve as the primary point of contact, providing professional and responsive support to students, families, teachers, researchers, and community partners.
• Respond to inquiries by email, phone, and in person.
• Assist with preparing communications such as reports, spreadsheets, outreach materials, newsletters, and website or social media updates.
• Maintain organized mailing lists, records, files, and general documentation.

• Manage daily office operations, ensuring an organized, efficient, and welcoming environment.
• Maintain and track supplies and materials needed for office and program activities.
• Support basic purchasing needs and coordinate with the finance team as required.
• Assist with monitoring deliveries, invoices, and general workflow to keep operations on track.

Fiscal & Program Support

• Assist with routine fiscal tasks, including tracking fees, expenses, and gathering information needed for budgeting or reporting.
• Coordinate with the finance team to ensure accurate processing of expenditures and financial documentation.
• Support program and event logistics, including arranging meals, room reservations, materials, and day‑of coordination.

$21.02/hour

In addition, UF offers the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit UFHR Benefits and Rewards.

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Must have a valid Driver's License.

Bachelor’s degree and one year of relevant experience or an equivalent combination of education and experience.

• Excellent interpersonal and communication skills.
• Strong organizational skills, attention to detail, and the ability to work independently.

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume
3. List of References

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.