| Job Description: |
The Office of Education Affairs is seeking a Program Manager to provide project-based support for academic programs, accreditation activities, and program-level operations across the College of Medicine. The position is designed to address high-priority program needs such as accreditation preparation, data cleanup, workflow standardization, documentation remediation, and program stabilization.
Working under the direction of the Administrative Director for Educational Affairs, the Program Manager leads coordinated efforts to strengthen academic programs, improve data integrity, and implement sustainable structures that support program effectiveness. This role supports multiple programs, with assignments varying based on institutional needs and program priorities.
About This Role:
Accreditation Preparation, Documentation & Data Integrity
- Organize and validate accreditation documentation and evidence.
- Remediate backlogs in materials required for accreditation or compliance.
- Build and maintain tracking tools, calendars, and repositories to support accreditation requirements.
- Coordinate accreditation timelines, deadlines, and program documentation needs.
- Gather and verify information from faculty and staff to ensure accuracy and completeness.
Process Improvement & Workflow Standardization
- Assess academic program workflows to identify gaps, inefficiencies, and inconsistencies.
- Develop and implement standardized SOPs, checklists, templates, and job aids to support program operations.
- Ensure processes align with COM, UF, and accrediting body requirements.
- Support programs in establishing sustainable and consistent administrative processes.
Project Coordination & Program Support
- Manage program-related project timelines, milestones, and status reports.
- Coordinate communication among Educational Affairs, academic programs, faculty, and staff.
- Monitor progress on program-related projects and provide updates to leadership.
- Support program activities that require structure, documentation, and coordinated workflows.
Staff Tools, Training Support & Resource Development (Non-Supervisory)
- Develop training materials, handbooks, and program-specific reference guides.
- Provide informal training or walk-throughs on updated workflows, tools, or program processes.
- Ensure academic program staff have consistent resources that support daily functions.
Special Projects
- Support academic programs with program-related projects, redesign efforts, pilots, and emerging needs.
- Assist with program evaluations, enhancements, and college-wide program support activities.
- Adapt responsibilities based on evolving academic program priorities.
About the College of Medicine:
The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine.
For more information about the College of Medicine and its programs, visit College of Medicine
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
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| Preferred: |
The ideal candidate will possess:
- Experience in higher education academic programs, accreditation support, or program management.
- Knowledge of accreditation standards (ARC-PA, LCME, SACSCOC, or similar) preferred.
- Strong organizational and analytical skills.
- Experience developing SOPs, program workflows, and documentation.
- Ability to manage complex program timelines and multiple concurrent projects.
- Excellent written and verbal communication skills.
- Experience with data tracking, program documentation management, and quality assurance.
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