University of Florida - Details - Title IX Administrative Assistant

Title IX Administrative Assistant

Apply now Job no: 537916
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Legal/Audit Services/Compliance
Department:22020000 - GN-UNIVERSITY COMPLIANCE

Classification Title:	Administrative Assistant II
Classification Minimum Requirements:	High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
Job Description:	Inbox, Communication Triage and Administrative Support Check the Title IX inbox throughout the day and triage communications based on urgency and content. Respond to general inquiries by phone or email and forward messages to appropriate staff. Conduct phone triage by screening calls and directing individuals to the correct office or staff member. Provide administrative support to the Title IX Coordinator by receiving email updates and documenting relevant notes in Maxient. Conduct outreach to campus departments to schedule meetings or gather needed information. Serve as a witness at Title IX staff member request as needed during a difficult or emotional interaction. Case Support and Documentation Create Maxient cases under the direction of Title IX staff and upload documents, forms, and communication records. Request and track internal and external reports and ensure proper documentation in Maxient. Maintain accurate organization of case files using established office procedures. Assist with pulling public records from Maxient for review by the Title IX Coordinator before release. Add case notes based on provided information and ensure data is complete and accurate. Reporting, Data and Hearing Coordination Pull data from Maxient to support routine reporting needs. Prepare basic reports or summaries as requested. Assist with the coordination of hearings by scheduling Zoom meetings, admitting and removing participants, and ensuring smooth logistical support. Support staff by preparing materials needed for hearings, meetings, or compliance reviews.
	Commensurate with education and experience
Required Qualifications:	High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
Preferred:	Experience working in Title IX, compliance, student conduct, higher education or human resources environment Customer service experience in settings involving confidential or sensitive information Proficiency in Microsoft Office Suite, especially Outlook, Excel and Word Experience with data entry, data organization and basic report generation Familiarity with Maxient or other case management or recordkeeping systems Ability to manage detailed documentation with accuracy and strong attention to detail Experience coordinating meetings or events, including virtual platforms such as Zoom Comfort working in environments involving sensitive or sexually-natured content related to misconduct reports
Special Instructions to Applicants:	In order to be considered, application, resume and cover letter must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:	No

Advertised: 18 Nov 2025 Eastern Standard Time
Applications close: 15 Dec 2025 Eastern Standard Time

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Position	Department	Location	Closes
Title IX Administrative Assistant	22020000 - GN-UNIVERSITY COMPLIANCE	Main Campus (Gainesville, FL)	15 Dec 2025
Under the direct supervision of the Title IX Coordinator, this administrative role supports the University of Florida’s Title IX Office through a range of administrative and compliance-support responsibilities. The Title IX Administrative Assistant provides essential administrative and operational support to the Title IX Office. This role assists with managing daily communications, organizing case materials, supporting staff workflows, and ensuring accurate recordkeeping in the university’s case management system. The position helps maintain office operations by triaging phone calls and emails, preparing basic reports, and supporting the coordination of Title IX processes. The Administrative Assistant handles initial sorting of Title IX inbox inquiries, supports creation and maintenance of Maxient case files, schedules meetings, prepares documents, and assists with hearing logistics. The position requires professionalism, discretion, attention to detail, and comfort working in a confidential and trauma-sensitive environment. This position requires comfort working in an environment where materials and communications may involve sensitive or sexually-natured content related to Title IX matters.