Administrative Spec II

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Faculty Development and Administrative Support

• Provide administrative support to the Office of Faculty Development, the Associate Chair of Faculty Affairs and Professional Development, and assigned faculty.
• Schedule appointments, conferences, and meetings; prepare agendas and maintain calendars.
• Assist with professional development trainings and events such as new faculty orientation, mentoring programs, and CME conferences.
• Coordinate event planning activities, including budget preparation, CME certification, marketing, registration, and onsite logistics.
• Process and submit post-event CME documentation to the UF CME office in a timely manner.
• Support faculty recognition, wellness, and onboarding events.
• Develop and maintain training resources related to departmental and university policies and procedures.

Visiting Professors and Lecture Series Coordination

• Coordinate the Chair’s Lecture Series and endowed lectures (T.W. Andersen/H.M. Perkins and Modell/Shah).
• Schedule all aspects of each visit, organize travel arrangements, prepare itineraries, and process reimbursements and honoraria.

Faculty Evaluation and Academic Achievement Support

• Manage the faculty dashboard inbox to collect data for evaluations and the Faculty Academic Achievement Award (AAA) Tool.
• Prepare and coordinate annual faculty evaluations for the Chair.
• Finalize entries in the AAA Tool for the Chair and Vice Chair of Finance and Administration.
• Collaborate with the department communications team to ensure faculty development content is current.
• Serve as a resource for CV formatting and updates; maintain faculty CVs and enter information into the Faculty Enhancement Achievement System.

Fiscal Activities

• Maintain the divisional budget and perform monthly reconciliation of financial reports.
• Assist with budget projections and future budget requests.
• Manage faculty travel, including itineraries, authorizations, reimbursements, and accommodations in UF GO.
• Ensure compliance with UF travel policies and complete all required travel training.
• Process purchasing card transactions, requisitions, and purchase orders as needed.

Departmental and Faculty Support Services

• Serve as a member of the Faculty Support Services Team, providing coverage during staff absences.
• Contribute to overall departmental operations by performing related duties as assigned.

$25.48 - $27.88, commensurate with education and experience

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

• Experience in higher education, faculty affairs, or academic event coordination.
• Familiarity with University of Florida administrative systems (e.g., UF GO, myUFL).
• Excellent organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite, Outlook, and virtual meeting platforms.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.