| Job Description: |
The Opportunity
The Fiscal Assistant II serves as the primary staff member responsible for managing all Student Health Care Center (SHCC) UFGO transactions, including travel, personal reimbursements, professional development dues, memberships, licenses, and PCard transactions. This position conducts monthly reconciliations, prepares reports, and reviews aging reports to ensure accuracy and compliance. The Fiscal Assistant II communicates with and trains internal staff on the UFGO system, maintains and tracks budgets for staff travel and professional development, and monitors the life cycle of transactions to ensure timely processing. The role also provides backup by ensuring the pharmacy fee schedule is sent to the insurance carrier each week for price adjustments.
In addition, this role assists with contract management in collaboration with the SHCC and UF General Counsel on submitting drafts and executing Memoranda of Understanding, bills and reconciles monthly third-party contracts. This position consults with administrative units on digitization and storage options, electronic records policies and procedures, and the disposition of SHCC records and maintains all records retention for SHCC. This position is cross trained in other Fiscal Assistant roles within the office to provide additional support as needed.
UFGO Transactions and Processing:
- UFGO Transactions: Handle all UFGO transactions for the Student Health Care Center.
- PCard Processing: Verify, process monthly reconciliation, and manage aging reports for PCard transactions.
- Travel and Personal Reimbursement Processing: Process all travel, professional development expenses, personal reimbursements, dues, memberships, and subscriptions for SHCC staff.
Budget Maintenance and Contract Management:
- Budget Maintenance: Maintain and track budgets for staff eligible for travel and professional development expenses.
- Transaction Lifecycle Management: Track the life cycle of all transactions to ensure timely receipt and payment of licenses, dues, and memberships.
- Contract Management: Assist with contract management between the Student Health Care Center and UF General Council.
- Third-Party Contracts: Bill, reconcile, and maintain the monthly third-party contracts.
Records and Administrative Consultations:
- Records Management: Assist with consults on digitization and storage options, electronic records policies and procedures, and disposition of university records.
- Serves as backup to the Health Information Specialist to assist with the release of medical records, scanning and phone calls.
- Space Allocation: Assist with space allocation reports as needed.
Cross-Training:
- Be cross-trained to back up other positions within the Finance and Accounting Office.
About the Student Health Care Center (SHCC)
The mission of the SHCC is to help every student achieve optimal health in pursuing personal and academic success.
Our vision is to be the preferred healthcare provider for University of Florida students as a nationally recognized leader in the collegiate health specialty.
The SHCC is fully accredited by the AAAHC and is located in a new state-of-the-art WELL-certified building on UF’s campus. Medical services offered at the SHCC include primary care, sports medicine, urgent care, gynecology, psychiatry, allergy/immunization clinic, and travel medicine. Radiology, pharmacy, lab, and physical therapy are also on site.
Learn more about SHCC here https://shcc.ufl.edu/
About the University of Florida
UF is one of the nation’s top universities and a dynamic and rewarding place to work. UF is in Gainesville, one of Florida’s most livable cities. Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area also is gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and
research collaborations. We are excited about what’s happening here and know you will want to be a part of it.
The City of Gainesville
The Guide to Greater Gainesville shares all that you need to learn about the Heart of Florida, including neighborhood and city information, schools and zoning, culture and leisure, sports and fitness, healthcare and much more. Learn more at https://guidetogreatergainesville.com/
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