Administrative Spec II

• Perform fiscal transactions for the AMRIS Facility
• Manage setting up of billing accounts for new users and updating existing billing information as needed for current users.
• Monthly billing of consulting and instrument usage in the AMRIS Facilty. Prepares all external invoices and invoicing journal entries and reviews for accuracy.
• Fund transfers, payments and reporting on accounts receivable and accounts payable for the AMRIS Facility. Reviews all voucher and journal entries for accuracy.
• Process and track invoices for all financial transactions.
• Process purchase orders, p-cards, travel authorizations, expense reports, and invoices for the AMRIS Facility.
• Procure general office, core/shared equipment and service supplies for the AMRIS Facility.
• Process payroll distribution for MBI and approved departments and centers.
• Guide AMRIS staff members on financial management and processing of core transactions.
• Develop best practices for the reservations and billings of the AMRIS research systems.     
• Perform general administrative functions and assist the AMRIS Director and MBI COO in strategic and financial planning for the AMRIS Facility.
• Liaise with financial teams and faculty across UF as well as external users of the AMRIS Facility in the onboarding of new users.
• Maintain accurate records on all of the AMRIS Facility’s accounts ensuring all transactions are appropriate and accurate.
• Maintain accurate commitment sheets and payment schedules.
• Maintain records of Facility usage and users of the AMRIS Facility, including students, staff, safety training, and grants using the auxiliary. Assists with preparation of grants proposal submissions.
• Assist the AMRIS Director, MBI COO, and UF Office of General Accounting by preparing financial and user reports weekly,  monthly, annually, and at other times on request.
• Assist the AMRIS Director by developing budgets, reports, spending reviews and financial forecasts for the Institute.
• Assist the AMRIS Director and MBI COO with general HR duties, including payroll approval by liaisoning with the EVPHA Office.
• Provide fiscal support for the CASBR Facility.
• Attend regular AMRIS staff meetings and coordinate with the AMRIS Director, MBI COO, MBI Building Manager, and AMRIS staff to implement policies and actions that ensure seamless operation and continual maintenance and improvement of the AMRIS Facility.
• Perform general administrative functions as requested by the AMRIS Director and MBI leadership

$55,000 - $60,000

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Please upload the following - CV or Resume, Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.