| Job Description: |
The University of Florida College of Medicine Office of Graduate Education (OGE) is seeking a motivated and experienced professional to join our team as an Academic Program Specialist III. Reporting to the Director of Administration, the Coordinator of Graduate Student Affairs will oversee and coordinate all graduate student affairs programs within the College of Medicine. This role works closely with the Assistant Dean for Graduate Student Affairs to ensure comprehensive support and engagement for our graduate student community.
About This Role:
Student Support Coordination
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Oversee daily operations related to Graduate Student Affairs activities.
- Monitor student academic progress, coordinate regular check-ins, and facilitate tutoring referrals as needed.
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Act as the lead staff resource for promoting student wellness and wellbeing.
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Assist in resolving conflicts involving students and faculty, fostering a supportive academic environment.
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Contribute to the development of standard operating procedures for faculty and staff addressing student affairs matters.
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Support initiatives aimed at improving communication between faculty and students.
- Coordinate and participate in key committees such as Graduate Student Affairs, Academic Coordinators, Graduate Studies Committee, and Appeals Committee.
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Assist in designing professional development programs that support student success and career readiness.
- Develop strategies and tools, such as climate surveys, to reduce incidents involving students in crisis.
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Design and implement best-practice resources and training programs to educate faculty and staff on student wellness.
- Coordinate with IT to maintain and update the websites and listservs for the Office of Graduate Education and graduate student affairs.
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Collaborate with the Graduate Engagement and Outreach Coordinator to plan and support student-focused events, including professional development, wellness, mentoring, community building, orientation, recruitment, and commencement.
Advising and Counseling
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Serve as a student advocate for graduate students, providing guidance to help resolve educational and personal barriers to academic success.
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Connect students with appropriate campus resources or College of Medicine resources to support their academic and personal needs.
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Monitor the status of academic actions and appeals, including researching cases, tracking progress, maintaining accurate records, and preparing reports.
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Conduct follow-up meetings with students and the Assistant Dean for Graduate Student Affairs to assess whether student needs have been met.
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Collaborate with faculty and staff to address student concerns and promote a supportive academic environment.
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Coordinate with program coordinators and directors to ensure accurate course information is available for meetings with students.
Cross Collaborative Operations
- Support the overall operation of the Office of Graduate Education by performing a variety of tasks and responsibilities as assigned.
- Provide cross-functional support by stepping in to assist with duties typically handled by other team members during their absence, ensuring continuity of service and operations.
- Carry out additional responsibilities as needed, as directed by the supervisor, director, or leadership team, to maintain seamless support across programs and units. These duties may vary and are not always explicitly outlined in the job description.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville, Florida:
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!
For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds
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| Preferred Qualifications: |
The ideal candidate will possess:
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Demonstrated experience in student affairs, academic advising, or higher education administration.
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Proven ability to manage sensitive and confidential information with discretion.
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Experience with the various UF systems, such as Slate, Compass, SIS, GIMS, myUFL.
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Demonstrates critical thinking and problem-solving skills, works proactively, and takes ownership of responsibilities and/or problems.
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Excellent written and verbal communication skills. Comfortable speaking to large groups and interacting with students and other members of the community.
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Ability to work under deadlines, adapt to changing environment, and handle multiple priorities.
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