Fiscal Assistant II

Fiscal Duties

• Process and track financial transactions, including purchase orders, invoices, PCard charges, and deposits
• Prepare and submit expense reports, reimbursements, and travel authorizations
• Perform Tier One monthly reconciliations and assist with reviewing journal entries and vouchers
• Assist with monitoring account balances and support accurate fund use and compliance with UF policies
• Assist with resolving discrepancies and recommend improvements to fiscal processes
• Maintain organized financial records and documentation for audits and reporting
• Collaborate with UF departments and vendors to support timely transaction completion

Administrative and Office Support

• Serve as first point of contact for PSREU—answer phones, greet visitors, and assist with general inquiries
• Support day-to-day office functions: order supplies, sort and distribute mail, and maintain contact lists
• Operate state and farm vehicles as needed to support administrative tasks
• Assist with drafting or taking meeting notes when needed
• Provide administrative support to staff and management on a variety of operational tasks

 Additional Responsibilities

• Assist with property tracking, inventory maintenance, and annual reporting
• Assist with event and communications support for field days, tours, and workshops
• Help manage unit signage, photo archives, and digital content updates
• Participate in shared duties and special projects across the unit

$20.89 hourly

A high school diploma or equivalent and three years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.  Must have a valid State of Florida drivers license. 

• Experience using UF fiscal systems (MyUFL, Concur, MyUF Marketplace, myPayment Solutions)
• Knowledge of UF travel and PCard procedures
• Proficiency in Microsoft Excel, including use of formulas and spreadsheets
• Strong attention to detail and organizational skills
• Ability to work independently, maintain confidentiality, and prioritize multiple tasks
• Comfortable communicating with a diverse audience in a friendly, professional manner
• Experience in research support, or working in agricultural/field-based settings

This position is based at the UF/IFAS Plant Science Research and Education Unit in Citra, FL. Applicants must be able to work on-site and may be required to drive state or farm vehicles to complete work-related tasks.  In order to be considered for this position, applicant must upload a cover letter and resume with application.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.